What are the responsibilities and job description for the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST position at State Controller's Office?
The incumbent will also support and act as an expert for the Disbursements Bureau Administrative Support Team (AST), performing a range of professional and analytical duties that support the Bureau’s mission.
(Candidates must perform the following functions with or without reasonable accommodations.)
- Initiate Purchase Requisitions utilizing the Financial Information System for California (FI$Cal) and utilize FI$Cal to ensure payments are posted correctly.
- Generate reports, gather data, and perform tasks for various assignments, projects, or requests related to procurement.
- Provide input to the Fiscal Control Manager on procurement-related budget drills and inquiries.
- Develop and manage Scopes of Work, budget, advertisements, Invitations for Bid, specifications, and appropriate procurement documentation.
- Remain aware and responsive to changes in the Purchasing Authority Manual, State Administrative Manual, and State Contracting Manual rules, regulations and delegation requirements to ensure that procurements and procedures meet State standards.
- Reconcile procurement expenditure tracking spreadsheets and work with Departmental Accounting Office, Budget Office, Contracts and Procurement Unit (C&P), and vendors to resolve discrepancies timely.
- Perform duties and act as a resource to management related to the procurement of new equipment and upgrades to existing equipment and software in support of the Print and Mail Modernization efforts.
- Work with Department of General Services (DGS), C&P, Disbursements management and SMEs to develop, draft, negotiate, approve, and execute procurement documents.
- Confer with the Contracts and Procurement Unit (C&P), Business Services Office, and DGS to develop, modify and implement plans for logistical arrangements of incoming/outgoing machines, electrical upgrades, moving of equipment, and other facilities-related tasks.
- Represent Disbursements as a subject matter expert on strategic objectives, task forces, departmental teams, meetings, and projects.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located at The Park, a quaint and historical campus environment two blocks from McKinley Park, in the heart of residential East Sacramento. Easily accessible from US 50 and I-80, The Park offers free parking, quick walks to local restaurant favorites, and countless lunchtime strolling opportunities through the quiet East Sacramento neighborhood.
This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- STAFF SERVICES ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Shall Consider:
STAFF SERVICES ANALYST
Department Information
The Disbursements Division (DISB) of the California State Controller’s Office plays a crucial role in ensuring that the state’s financial obligations are disbursed accurately and on time. This division handles the issuance of payments for State employees, retirees, vendors, and various state programs, making it essential to keeping California’s operations running smoothly. By joining this team, you’ll be at the heart of financial management, gaining hands-on experience in processing and overseeing millions in state funds.
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Special Requirements
A resume is required.
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Take the required examination(s) here:
Associate Governmental Program Analyst Examination
Staff Services Analyst Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/1/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
Submit a Statement of Qualifications (SOQ). The SOQ is a narrative discussion of the candidate’s knowledge and experience, which qualifies them for the position. The SOQ should be no more than two pages in length, using 12 point font, and respond to the following prompts listed below:
- Describe your experience, education, and/or training as it relates to the duty statement and desirable qualifications.
- Describe your working experience and knowledge of procurement and contract management within the public and/or private sector.
A resume does not take the place of an SOQ. Applications received without the SOQ may not be considered for this position.
Desirable Qualifications
- Strong organizational, mathematical, analytical and research skills.
- General knowledge of mail management, postal regulations, and mail requirements.
- Ability to analyze data, draw sound conclusions, and make recommendations.
- Ability to prepare or present clear, comprehensive, and concise communication or reports.
- Ability to organize and establish workload priorities.
- Ability to perform well under pressure, deal with multiple tasks and changing priorities.
- Ability to work both independently, or as part of a team.
- Excellent interpersonal communication.
- Intermediate to advanced knowledge of Microsoft Excel, Word, and PowerPoint.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Ezequiel Mederos
(916) 322-9747
emederos@sco.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
