What are the responsibilities and job description for the OFFICE TECHNICIAN (TYPING) position at State Controller's Office?
Under general direction provided by a Supervisor or Principal Claim Auditor, the Office Technician (Typing) will perform general office duties in the Operations Bureau as they relate to the processing of claim schedules. This requires a high degree of initiative and independence in completing assigned tasks. Incumbents are expected to maintain professional and effective communication with both internal and external stakeholders.
- Receive contracts and amendments from agencies (paper and electronic), visually scanning for key data as required.
- Accurately enter data into the Contracts/Leases Database and save contracts submitted via email into the SharePoint database.
- Maintain the contracts filing system, evaluating contract file content and purging outdated information.
- Deliver, pickup, and/or receive claims and other documents, stamping and coding each claim, sorting by date for release and distributing to appropriate audit units.
- Enter claim information into the Claim Audits Tracking System (CATS).
- Process cash transfer letters for submission to the State Accounting and Reporting Division (SARD).
- Review claim correction/return letters for mathematical, grammar, and spelling errors prior to mailing them.
- Verify claim information is accurate in the Mainframe System.
- Schedule State Records Center claim pickups as per record retention requirements and recall paid claims from archive per Public Records Act.
- Maintain daily and monthly statistical information.
- Provide support services for all Bureau staff, including answering telephone inquiries pertaining to claims.
- Maintain signature cards.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located at The Park, a quaint and historical campus environment two blocks from McKinley Park, in the heart of residential East Sacramento. Easily accessible from US 50 and I-80, The Park offers free parking, quick walks to local restaurant favorites, and countless lunchtime strolling opportunities through the quiet East Sacramento neighborhood.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- OFFICE TECHNICIAN (TYPING)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Division of Audits (AUD) at the California State Controller’s Office is dedicated to promoting transparency, accountability, and integrity in the use of public funds. This division conducts financial and compliance audits of state and local government agencies, ensuring that taxpayer dollars are spent appropriately and effectively. As part of this team, you’ll play a key role in identifying areas for improvement, detecting fraud, and helping government programs operate more efficiently. Join a team where your work directly contributes to the trust and accountability that Californians expect from their government.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
Visit our website to learn more about the State Controller’s Office.
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Special Requirements
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
In addition to the application, please provide a resume and typing certificate. Applications received without these documents may not be considered.
Take the required examination here: Office Technician (Typing) Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/29/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
Desirable Qualifications
- Valid CA Driver's License
- Exemplary organizational skills with a strong commitment to quality customer service, through positive experiences.
- Exceptional attendance and proven reliability.
- Ability to use tact and respectable judgment.
- Demonstrate positive attitude, overcome challenges and remain optimistic under pressure and adversity.
- Strong and effective communication skills.
- Ability to be flexible in response to a changing workload, consider creative approaches, and apply novel solutions.
- Ability to adapt and collaborate, in a variety of situations, with peers and managers.
- Strong interpersonal skills, ethics, and integrity.
- Effective ability to use and adapt to technology
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Audits Recruitment
(916) 445-9232
AUDRecruitment@sco.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
