What are the responsibilities and job description for the Course Materials Coordinator position at State Fair Community College?
Position Purpose: The Course Materials Coordinator is responsible for overseeing and organizing the Campus Store course materials program. This position ensures students have timely and affordable access to all required course materials by coordinating all beginning and end-of-semester processes. Acts as a member of the Campus Store management team.
Essential Job Functions:
- Manages and organizes the campus store course materials program. Assists with the development and implementation of internal policies and procedures. Reviews and assists in assessing state and federal compliance in course materials issues.
- Works closely with lead instructors to determine required and optional course materials needed. Evaluate and suggest new technologies and delivery systems for course content that may enhance affordability initiatives. Work collaboratively with publisher and vendor reps to ensure accuracy of information. Utilizes Campus Store software for maintaining data in the textbook module.
- Manages appropriate course material inventory levels needed by monitoring enrollment figures, analyzing historical trends, and forecasting needs and trends. Coordinates acquisition of all required and optional course materials that enhance overall efforts in course material affordability by sourcing from multiple vendors and monitoring changes in seasonal course material costs. Research alternatives when course materials are out of stock and communicate these options back to store director.
- Manage incoming shipment processes. Communicates with publisher and shipping companies about disparities or damage on inbound shipments to effectively resolve issues.
- Responsible for submitting requisitions for all course material invoices in a timely manner.
- Manages and maintains the course materials return processes to ensure overstock is returned within publisher policy timelines.
- Responsible for managing course material distribution processes that may include both in store pick-up and shipping options utilizing Campus Store software. Responsible for processing, monitoring, and approving all online orders.
- Oversee all outbound shipment processes using custom shipping software, reviewing monthly to ensure compliance with shipper requirements. Perform routine updates of software as needed. Responsible for purchasing all shipping supplies.
- Manages and organizes the year-round buyback process, monitor buy back funds to ensure appropriate levels are available in a timely manner, acts as lead buyer, and reconciles monthly.
- Manages the textbook rental program, creates improved processes and efficiencies as needed, acts as lead for end of term rental returns, and prepares the end of semester billing report.
- Address and resolve customer concerns, ensuring efficient resolution of complex issues related to course materials.
- Train, monitor and mentor staff on all course material related processes. Assist in the general store management as needed.
- Serve on various campus committees; Attend webinars, state, regional and national educational meetings and associations when budget allows.
Required Qualifications:
Education/Experience:
Minimum Qualifications:
- Bachelors in Accounting, Finance, or Business preferred.
- Ability to understand, manipulate and analyze data.
- Excellent communication, problem-solving, and organizational skills.
- Ability to manage multiple tasks, work collaboratively across departments, and be an effective team member.
- Ability to work independently.
Preferred Qualifications:
- Experience in a college or retail setting.
Physical Requirements:
- There is frequent walking, standing for long periods of time, and stooping required.
- There is a need to lift objects (up to 50 pounds), stock books and supplies, bend, lift and perform other similar actions during the course of the workday.
- Completed applications will include SFCC application, cover letter, resume and if applicable transcripts. Employment will require a criminal background check at College expense. Preference is given to Missouri residents.
AA Statement: SFCC is an equal opportunity employer. It is the policy of State Fair Community College not to discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, ancestry, national origin, or veteran status in its educational programs, activities or employment as required by law in regard to admissions, awarding financial aid, access to courses and programs, and all student services as well as the recruitment, admission and retention of students.
EMPLOYEE BENEFITS FOR FY25
(July 1, 2024 through June 30, 2025)
Coverage is effective the first day of the month after beginning employment. For example, if you start on Feb. 1, your benefits will start March 1. All insurance premiums are monthly payments.
Medical insurance is paid 100% for the employee.
Cost per month to cover spouse, children, or family:
Base/Flex Buy-Up/PPO HSA
Employee $ 0.00 $ 118.00 $ 0.00*
Employee & Spouse 826.00 1081.00 727.00*
Employee & Child(ren) 619.00 845.00 549.00*
Family 1,445.00 1,676.00 1,176.00*
Employee & Spouse 826.00 1081.00 727.00*
Employee & Child(ren) 619.00 845.00 549.00*
Family 1,445.00 1,676.00 1,176.00*
Base medical insurance is paid 100% for employee.
- SFCC will contribute $113.00 monthly into your HSA plan if you elect the H.S.A. plan
Single dental insurance Option 1 is paid 100% for the employee. Additional charge of $3.73 per month for Option 2 election.
Cost per month to cover family: $54.24 for Plan 1 or $64.48 for Plan 2 coverage.
Cost per month to cover family: $54.24 for Plan 1 or $64.48 for Plan 2 coverage.
1. Life insurance is paid for the employee. It is equivalent to your annual salary rounded up to the next even thousand dollars, i.e., $24,432 will be rounded up to $25,000.
2. Additional life insurance is available to purchase for employee, spouse, and eligible children. Rate quotes are specific to age.
3. The cost for the basic additional life insurance plan is $1.58 per month for $10,000 spouse coverage and $2,500 dependent child coverage. This is a total monthly cost, regardless of the number of eligible dependents covered.
2. Additional life insurance is available to purchase for employee, spouse, and eligible children. Rate quotes are specific to age.
3. The cost for the basic additional life insurance plan is $1.58 per month for $10,000 spouse coverage and $2,500 dependent child coverage. This is a total monthly cost, regardless of the number of eligible dependents covered.
The retirement rate for the Public School Retirement System (PSRS) is 14.50% of gross and is matched 100% by the college. The college match goes in to a pool from which all retirees are paid. The only FICA withheld is Medicare. No Social Security is withheld.
The retirement rate for the Public Education Employee Retirement System (PEERS) is 6.86% of gross plus the monthly cost for employer provided medical and dental insurance coverage and is matched 100% by the college. The college match goes in to a pool from which all retirees are paid. Both Medicare and Social Security (FICA) are withheld.
Vision insurance coverage is paid by the employee. Current plan year runs from July 1, 2024 through June 30, 2025.
Cost per month is:
Employee $ 11.75
Employee & Spouse 19.81
Employee & Children 20.21
Full Family 31.97
Cost per month is:
Employee $ 11.75
Employee & Spouse 19.81
Employee & Children 20.21
Full Family 31.97
AFLAC insurance is available and is paid by the employee through payroll deduction.
Medical, dental and vision insurance premiums can be deducted before taxes.
Vacation is accrued at the rate of:
- 4 hours per pay period from hire date through 5 years
- 5 hours per pay period from 6 years through 15 years
- 6 hours per pay period for 16 years or more
- Cap is 160.00 hours
Sick leave is accrued at the rate of:
Payroll is processed semi-monthly with a total of 24 pays per year. Hourly employees are paid one pay period in arrears. All full-time exempt employment offers are pending the SFCC Board of Trustees approval. The board of trustees generally meet once a month typically on the third Thursday of the month at 4:00 pm.- 5 hours per pay period regardless of years of service
- Cap is 1040 hours
There is no waiting period for holiday, vacation, and sick time, however; the
employee must have supervisor approval prior to using sick or vacation accruals.
SFCC in partnership with Central Methodist University, offer counseling sessions on the SFCC campus at no cost. Contact HR for additional information regarding this benefit.
SFCC Tuition Waiver Scholarship: Regular full-time employees, spouse, and their qualified dependents receive a 100 percent scholarship tuition waiver (excluding books, fees, supplies) for all SFCC classes. The appropriate electronic tuition waiver scholarship application must be completed prior to each semester classes are attended.
Central Methodist University Tuition Waiver Scholarship: CMU offers a tuition waiver scholarship for undergraduate and graduate tuition charges for FT employees each term for online and on-ground courses held on the SFCC campus.
Spouse and dependent of FT SFCC employee may have undergraduate tuition charges (but not books, fees, or supplies) waived each term while attending CMU at SFCC.
Any spouse (but not dependent) of a FT SFCC employee shall have 50 percent of the graduate tuition charges (not books, fees, or supplies) waived each term while attending CMU at SFCC or online.
Central Methodist University Tuition Waiver Scholarship: CMU offers a tuition waiver scholarship for undergraduate and graduate tuition charges for FT employees each term for online and on-ground courses held on the SFCC campus.
Spouse and dependent of FT SFCC employee may have undergraduate tuition charges (but not books, fees, or supplies) waived each term while attending CMU at SFCC.
Any spouse (but not dependent) of a FT SFCC employee shall have 50 percent of the graduate tuition charges (not books, fees, or supplies) waived each term while attending CMU at SFCC or online.
Employees and dependents/guests receive free admission to the majority of State Fair Community College’s theatrical events, musical shows, and sporting events by presenting their State Fair Community College photo ID.
Identity Theft covers credit reporting, personal credit scores, credit monitoring and identity restoration for employee coverage. Identity Theft is $4.98 per pay period for individual and $9.48 to add dependents under 18 years of age.
Employees may purchase LegalShield, which allows the ability to talk to an attorney on any matter without worrying about the high costs associated with legal counsel. LegalShield can be purchased for $7.48 per pay period for individual and $7.88 to add dependents.
Employees may purchase LegalShield, which allows the ability to talk to an attorney on any matter without worrying about the high costs associated with legal counsel. LegalShield can be purchased for $7.48 per pay period for individual and $7.88 to add dependents.
Community Gardens at SFCC are available to SFCC employees at no charge. The garden plots are 20ft x 30ft, they are plowed and disked for you and water is provided free of charge. The gardens are typically available from March thru October.
Salary : $5 - $7
