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Administrative Officer 1 (PCN: 25-0142)

State of Alaska
Juneau, AK Full Time
POSTED ON 3/20/2025
AVAILABLE BEFORE 4/18/2025
Job Description

ATTENTION ALASKA RESIDENTS ONLY!

This position is competency-based, please provide details in your work history that support how you meet the minimum qualifications.Are you a motivated and organized professional looking to support a dedicated team that’s making a difference across Alaska? As the Administrative Officer 1, you'll be the backbone of our efforts, providing vital support to DOT&PF’s hardworking leadership and team as they implement innovative solutions and keep Alaska moving forward. If you’re ready to support meaningful projects and contribute to workforce efforts across the state, we want to hear from you! This position offers flexibility — it can be based in Anchorage, Fairbanks, or Juneau, depending on the selected applicant.

Location Salary:

Fairbanks: $2693.60 / Biweekly

Anchorage: $2615.20 / Biweekly

Juneau: $2745.60 / Biweekly

What You Will Be Doing

As the Administrative Officer 1 for the DOT&PF, you will play a vital role in supporting the department’s dedicated leadership team and staff who drive agile ways of working. You will provide critical administrative oversight, ensuring efficient processes that enable teams to focus on delivering impactful results. This includes managing financial activities, assisting with onboarding and paperwork, and guiding administrative staff to meet the division's goals. Additionally, this position will contribute to workforce efforts across the state by supporting initiatives that strengthen recruitment, retention, and training programs. Your role will involve developing streamlined procedures, assisting with team coordination, and providing valuable support to managers and employees working hard to improve Alaska’s transportation systems.

Our Organization, Mission & Culture

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are building a modern, adaptable, and flexible transportation system that will be resilient in the face of challenges, ensuring vital connections for communities across our state. Collaboration, communication, and coordination are at the heart of everything we do, enabling us to succeed as a team and leverage resources effectively.

By joining our team, you’ll be part of a mission-driven organization that directly impacts Alaskans' daily lives, strengthens communities, and fosters meaningful partnerships. We value innovative ideas, teamwork, and a shared commitment to serving the unique needs of Alaska. If you’re looking for a career that combines purpose, opportunity, and the chance to contribute to shaping the future of Alaska, this is the place for you!

The Benefits Of Joining Our Team

The Alaska DOT&PF offers a unique and rewarding career experience, combining professional growth with the opportunity to make a lasting impact on the state's infrastructure. Here's why joining our team is the right choice for you:

  • Career Growth Opportunities: Advance your career with a department that prioritizes professional development through training programs, mentorship, and support for career advancement.
  • Dynamic Work Environment: Work on diverse and groundbreaking projects that address the unique challenges of Alaska's geography and climate.
  • Meaningful Work: Contribute to Alaska's growth by developing and maintaining infrastructure that benefits communities statewide.
  • Generous Benefits Package: Enjoy a competitive benefits package, including:

12 Paid Holidays: Celebrate and recharge with ample time off throughout the year.

Paid Leave: Take time for vacation, personal matters, or illness when you need it.

Comprehensive Health Plans: Access high-quality health packages tailored to meet your needs.

Retirement Plans: Secure your future with an excellent state retirement program.

Job Stability: Experience peace of mind with no layoffs and a supportive work environment.

Flexible Schedules: Balance your work and personal life with flexible scheduling options.

Core Values

At DOT&PF, our core values are integrity, excellence, and respect. We foster an environment of teamwork and collaboration, building credibility with our customers, stakeholders, and the public.

The Working Environment You Can Expect

Depending on the selected applicant, this position can be in Anchorage, Fairbanks or Juneau.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. From the vast expanse of rugged terrain to the dynamic seasonal changes, employees tackle a diverse range of transportation needs that demand adaptability, creativity, and resourcefulness. Whether maintaining critical infrastructure or improving transportation systems in remote and urban areas, your work directly impacts the lives of Alaskans and strengthens communities.

At DOT&PF, you’ll find a collaborative and supportive team dedicated to solving challenges and achieving results together. This role provides not only fascinating technical and logistical challenges but also opportunities to grow professionally, connect with a close-knit community, and make a lasting difference—all while surrounded by the breathtaking beauty of Alaska.

Who We Are Looking For

The ideal candidate will possess the following competencies:

  • Flexibility: ls open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
  • Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

To view the general description and example of duties for positions please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

  • Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
  • Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
  • Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
  • Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent To Those Typically Gained By

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

  • NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

For specific information about this position, please contact the hiring manager at the following:

Name: Jocelyn Swindel, Program Coordinator 2

Email: Jocelyn.Swindel@alaska.gov

Phone: (907) 388-9540

Careers With The State Of Alaska Offer MANY Benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

  • Health insurance, which includes employer contributions toward medical/vision/dental
    • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
      • AVTEC
      • Confidential
      • Correctional Officers
      • Marine Engineers
      • Mt. Edgecumbe Teachers
      • Supervisory
      • Unlicensed Vessel Personnel/Inland Boatman's Union
      • Exempt employees (not covered by collective bargaining)
    • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
      • General Government
      • Labor, Trades and Crafts
      • Public Safety Employees Association
      • Masters, Mates & Pilots
  • Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits

  • Group-based insurance premiums for
    • Term life (employee, spouse or qualified same sex partner, and dependents)
    • Long-term and short-term disability
    • Accidental Death and Dismemberment
    • Long-term care (self and eligible family members)
    • Supplemental Survivor Benefits
  • Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits

  • Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
  • Matching employer contribution into a defined contribution program (new employees)
  • Employer contribution into a defined benefit or defined contribution program (current employees)
  • Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
  • Option to enroll in the Alaska Deferred Compensation Program
  • Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

  • Personal leave with an accrual rate increase based on time served
  • Twelve (12) paid holidays a year

01

Please rate your level of proficiency in Flexibility: ls open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.

  • Mastery: Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.
  • Fluency: Able to successfully apply all relevant concepts, procedures and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.
  • Literacy: Ability to communicate all relevant concepts, procedures and practices of the subject area. I have limited application or practice.
  • Discovery: Awareness of basic/fundamental concepts, procedures, and practices of the subject area.
  • None of the above.

02

Please rate your level of proficiency in Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

  • Mastery: Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.
  • Fluency: Able to successfully apply all relevant concepts, procedures and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.
  • Literacy: Ability to communicate all relevant concepts, procedures and practices of the subject area. I have limited application or practice.
  • Discovery: Awareness of basic/fundamental concepts, procedures, and practices of the subject area.
  • None of the above.

03

Please rate your level of proficiency in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

  • Mastery: Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.
  • Fluency: Able to successfully apply all relevant concepts, procedures and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.
  • Literacy: Ability to communicate all relevant concepts, procedures and practices of the subject area. I have limited application or practice.
  • Discovery: Awareness of basic/fundamental concepts, procedures, and practices of the subject area.
  • None of the above.

04

Please rate your level of proficiency in Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

  • Mastery: Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.
  • Fluency: Able to successfully apply all relevant concepts, procedures and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.
  • Literacy: Ability to communicate all relevant concepts, procedures and practices of the subject area. I have limited application or practice.
  • Discovery: Awareness of basic/fundamental concepts, procedures, and practices of the subject area.
  • None of the above.

05

Please rate your level of proficiency in Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses an organization's financial condition.

  • Mastery: Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.
  • Fluency: Able to successfully apply all relevant concepts, procedures and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.
  • Literacy: Ability to communicate all relevant concepts, procedures and practices of the subject area. I have limited application or practice.
  • Discovery: Awareness of basic/fundamental concepts, procedures, and practices of the subject area.
  • None of the above.

06

Please rate your level of proficiency in Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

  • Mastery: Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.
  • Fluency: Able to successfully apply all relevant concepts, procedures and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.
  • Literacy: Ability to communicate all relevant concepts, procedures and practices of the subject area. I have limited application or practice.
  • Discovery: Awareness of basic/fundamental concepts, procedures, and practices of the subject area.
  • None of the above.
  • Required Question

Salary : $2,615 - $2,746

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