Administrative Officer 2 (12-3156)

WHAT YOU WILL BE DOING

The Administrative Officer 2 will provide professional level administrative services necessary to implement effective and efficient centralized high-level administrative operations for the Division of Administrative Services (DAS), supporting various budgetary components across the department. This position serves as a liaison between DAS and other divisions providing financial and budgetary oversight.

OUR ORGANIZATION, MISSION, AND CULTURE: 

DPS is dedicated to ensuring the safety and well-being of Alaskans through law enforcement, emergency response, and public safety programs. The Division of Administrative Services (DAS) upholds values of accountability, integrity, and collaboration to provide essential support for DPS operations. 

This position contributes to the division's success by assisting primarily with budgeting, financial management, interagency agreements, and other administrative functions.

THE BENEFITS OF JOINING OUR TEAM:

This position is part of a small, close-knit, team. We value service, strong collaborative relationships, communication, and teamwork. You will be working with a team of professionals, both civilian and commissioned. The work we do is fast-paced, challenging, and fulfilling as we work towards the common goal to promote public safety and support law enforcement efforts to protect and enforce the laws of the state.  Along with the full benefit package provided by the State of Alaska, including health insurance and retirement, you will receive the benefit of on-the-job training and a career ladder for advancement within the division.  After a successful probationary period, this position may be eligible for a hybrid telework agreement.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located in the Anchorage headquarters building on Tudor Road with ample parking and views of the Chugach mountains. The office is shared by other employees in the division and is located on the second floor. The office environment is supportive, professional, and friendly. The department is supportive of hybrid telework agreements.

WHAT WE ARE LOOKING FOR:

We are looking for someone with the following core competencies; please detail in your applicant profile your experience with these skill sets:

More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/

Any combination of education and/or experience that provides the applicant with competencies in 

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
  
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.   

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.  
 
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

COVER LETTER

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

AT TIME OF INTERVIEW
At time of interview, applicant must provide:

• Three (3) professional references, two of which must be from a current or former direct supervisor. This can be in the form of a list of contact information or a combination of recommendation letters and contact information. 
• Copies of your last two (2) performance evaluations, if available.
• Copies of college transcripts, if using education to qualify.

BACKGROUND CHECK

This position requires the incumbent to submit to a fingerprint based criminal history background check.  Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION 

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment. 

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met.   Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.  Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time.  Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES 

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

 

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

 

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.

For specific information in reference to the position please contact the hiring manager:

Steve Erickson

Administrative Operations Manager 2

Phone: 907-269-4519

steven.erickson@alaska.gov

Salary : $37