Court Case Manager 2 (41-3468) Palmer Civil - ACS Employees Only

THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY.

IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE -- PLEASE STOP NOW.

The Palmer Civil Division is accepting applications for a Court Case Manager 2 (salary range 12). Under general direction, the incumbent will perform administrative and paralegal duties in the civil department, assist the department supervisor in day-to-day operations and training, and provide backup support to other positions.

 
Regular duties will include:

• Act as legal technician for civil cases, including dissolutions, name changes, protective orders, appeals and post-conviction relief;
• Screen all civil pleadings that require the courts or clerk’s determination, tickle matters until such time as they are “ripe” or technically complete for signature;
• Review all documents for proper use of forms and technical compliance with applicable rules and statutes and take appropriate action.  Process and route all ripe matters with notations to the court or clerk; 
• Process requests for defaults and default judgment for civil cases (including as back up for small claims defaults).  Distribute copies of all judgments and orders to attorneys and/or parties of record.  Ensure files are organized and complete; 
• Respond to inquiries in writing, in person, or by phone from court personnel, attorneys, agencies and the general public regarding policies, procedures, and rules.  Act as the "go to" person for complex questions from customers and staff. Work closely with the judges and their support staff;
• Enter dockets, motions, dispositions, judicial reassignments, parties and attorneys into the computer case management system.  Process ticklers and Civil Rules 4(j) and 41(e) reports.  Docket screen entries and maintain the motion tracking program including but not limited to initial docket entries, modifications to ensure accurate motion type, dates, or judicial department;
• Serve as lead worker and assist the supervisor, particularly in training of new clerks in civil, customer service, small claims, and vital statistics functions. Participate on the interview panel for vacancies within their expertise. 

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.    
  
  
Typical Benefits for Full-Time Employees Include: 

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

  For more information on the Alaska Court System, please visit:
  http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
  VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).

 

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).

 

OR

 

A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).

This applies to your application submission.
   
Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.    
• Post-secondary transcripts, if using education to meet minimum qualifications.    
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).    

Documents to be Submitted at the Time of Interview (REQUIRED):
 If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.
  
Your letter of interest should:
 1) Be professionally written and include proper format, grammar, spelling, and punctuation.
 2) Explain how you meet the minimum qualifications of the position.
 3) Express your interest in employment with the Alaska Court System.
  
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
  
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.
  
In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.  
 
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW 
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
  
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Salary : $27