Court Supervisor 2 (41-1079) Juneau In-Court - ACS Employees Only

THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY.
    
     IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE, PLEASE STOP NOW.

The Juneau Trial Court is accepting applications for a Court Supervisor 2 (salary range 13).  A primary responsibility of this position is to assist in the supervision of staff and operations in the division. 

  
Personnel rules will be applied to determine step placement for the successful internal candidate.
  
    
Regular job responsibilities:

• Assist in performing all aspects of supervision including interviewing, hiring, training, disciplining, and preparing performance evaluations;    
• Plan, assign and review work of In-Court clerks.  Prepare interim and annual performance evaluations in advance of the due date;
• Monitor workflow and work allocation and be responsible for overall productivity of the in-court department; ensure accurate and timely processing of case files in compliance with court rules, statutes, policies and procedures;
• Troubleshoot and monitor electronic recording equipment to ensure that an accurate, clear and audible recordings are made. Recognize damaged or malfunctioning equipment and take appropriate action to correct if possible;
• Schedule hearings and trial dates for cases with the district and superior court judicial assistants; prepare and distribute trial notices; obtain and read court tag reports following court trials for further processing;
• Perform the job duties of In-Court clerks as necessary to maintain workflow during absences or under other circumstances;
• Evaluate and monitor compliance with established policies and procedures. Recommend to Clerk of Court and implement approved changes in work procedures. Develop new policies and procedures to meet the changing needs of the court;
• Maintain storage of trial exhibits and keep a log of exhibits. Complete paperwork to release exhibits promptly to parties and destroy exhibits once approved by following all exhibit procedures per the administrative bulletin. Assists in organizing court records, assisting with the destruction of records, annual file review, and shipping records to Anchorage. 

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor.

Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
 

Typical Benefits for Full-Time Employees Include: 

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

IMPORTANT: Please attach a letter expressing your interest in employment as a Court Supervisor 2. Failure to submit a letter may disqualify you from consideration for an interview.
  

See http://doa.alaska.gov/drb/index.htmlfor additional information.
    
   

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

     For information about what state courts do, please watch the following short video:
  
     VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND two years of office clerical work experience AND the ability to keyboard at least 40 words per minute (net).

Substitutions:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a year-for-year basis.

Completion of 72 semester credit hours or 96 quarter credit hours of coursework from an accredited college will substitute for the two years of required office clerical work experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical work experience on a month-for-month basis.

This applies to your application submission.
 
Documents to be Attached to the Application (REQUIRED): 

• A letter of interest, completed per the instructions below.    
• Post-secondary transcripts, if using education to meet minimum qualifications.    
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).    

 
Documents to be Submitted at the Time of Interview (REQUIRED):
 If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):   

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

 
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.gov.
     
Your letter should:
  1) Be professionally written and include proper format, grammar, spelling, and punctuation..
  2) Explain how your knowledge, skills, and abilities meet the job requirements of the position.
  3) Express your interest in employment with the Alaska Court System.
     
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter, you may not move on to the interview phase.

KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.
       
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.  
       
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
  
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.    

Salary : $31