What are the responsibilities and job description for the Court Case Manager 2 position at State of Alaska?
The Ketchikan Trial Court is accepting applications for a detail-oriented and organized Court Case Manager 2 (salary range 12)! The successful applicant will process jury and civil paperwork, and assist counter and telephone customers.
* Employees transferring from another State of Alaska agency may receive consideration for an advance step placement. *
CIVIL CLERK
- Open, monitor, and close all civil cases; review filings for compliance with rules; monitor in-basket and OnBase daily and process all paperwork in a timely manner; prepare and process all judicial assignments.
- Schedule hearing and trial dates for civil cases, including preparing and distributing trial notices; check new case filings and the court calendar daily to ensure that all files seen in court are complete.
- Monitor tickler and motion pull reports daily; distribute judgments and orders to all parties; process entries for default and default judgments; close cases in CourtView and the case file.
- Process and issue writs of execution.
JURY CLERK
- Maintain master jury lists.
- Screen jurors through questionnaires used for qualification purposes.
- Monitor jury attendance, excusals, and deferments.
- Maintain jury room and prepare juror pay cards.
- Answer complex or complicated questions about jury service received by mail, telephone, in person or as referred by other clerks or judicial officers.
CUSTOMER SERVICE
- Share counter duties with Probate and Criminal clerks and respond to a variety of questions from the public, other court staff, and other agencies without giving legal advice.
- Answer phones and direct calls.
- Receipt in money for payment of bail, fines, surcharges, restitution, filing fees, etc.
LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Benefits Available to Full-Time Employees
- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer-paid Basic Life insurance with additional coverage available
- Membership in the Public Employees Retirement System (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
See http://doa.alaska.gov/drb/index.html for additional information.
IMPORTANT: Please attach a letter expressing your interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov
For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).
OR
Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).
OR
A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).
Additional Required Information
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A letter of interest, completed per the instructions below.
- Post-secondary transcripts, if using education to meet minimum qualifications.
- Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED): If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
- A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.
Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Information
Recruitment: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242
- Membership in the Public Employees Retirement System (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer paid Basic Life Insurance with additional coverage available
- 12 paid holidays per year
- Personal leave accrual based on years of creditable state service
- Option to enroll in the Alaska Deferred Compensation Plan
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
