Executive Secretary 3

The Department of Natural Resources, Office of the Commissioner, is recruiting for an Executive Secretary 3 in Anchorage!

This position's starting hourly wage will be $30.53 - $36.40, depending on qualifications.

The mission of the Department of Natural Resources is to develop, conserve and maximize the use of Alaska's natural resources consistent with the public interests.

What you will be doing:
This position serves as the Executive Secretary to the Commissioner and manages the daily operations of the Office of the Commissioner (OOC). Professionalism, enthusiasm, adaptability, and technical ability are vital in filling this role.

Duties will include:

• Welcome all visitors upon arrival to the Commissioner’s office.
• Liaison with the Governor’s Office to maintain good communication and make contact as appropriate to arrange meetings, presentations, or to request or pass along information and ensure schedules and calendars are updated to accommodate meeting requests from the Governor’s Office.
• Manage and update the Commissioner’s calendar and email.
• Facilitate providing any requested information in a timely manner.
• Answer phones, screen calls, and direct calls as appropriate.
• Facilitate Commissioner approvals for recruitment and hiring requests. This includes forwarding emails, ensuring responses are provided back to the divisions, tracking requests, and following up on requests.
• Facilitate problem resolution for department customers, which may include politically sensitive, confidential, or complicated issues.
• Manage the travel itinerary, including bookings and reservations, mid-travel support for the Commissioner, and post-travel reconciliation and timely submission of documentation for processing.
• Manage the OOC operational functions such as the budget, accounts payable, procurement, and contract-related activities.
• Supervise the offices’ Administrative Assistant 2.

Who we are looking for:
The successful candidate will have the following demonstrated knowledge, skills, and abilities:

• The ability to stay focused on numerous details while maintaining high accuracy.
• The ability to develop and maintain cooperative working relationships with a wide variety of people.
• Experience handling changing priorities with multiple interruptions.
• Experience dealing with high-priority, confidential, and sensitive information.
• The ability to function with a high degree of independent action, tact, and discretion.

Where you will be working:
Our Anchorage office is in the Atwood Building, within close walking distance to coffee shops, stores, and restaurants. In-office presence is required. The incumbent can expect daily interaction with a variety of people and frequent interaction with department staff throughout the state via teleconference, TEAMS, and in person.

If you can see yourself in this role, we encourage you to apply!

Minimum Qualifications

Positions allocated to this job class are in the partially exempt service, in accordance with AS 39.25.120(c)4), and serve at the pleasure of the appointing authority.

Desirable Qualifications:

One year of experience as a Secretary or Law Office Assistant with the State of Alaska or the equivalent elsewhere.
OR
Two years of clerical or secretarial experience.

Special Note:
The partially exempt service is established by statute and is subject to the state's classification and pay plan. Positions are exempt from the usual recruitment process and serve at the discretion of the appointing authority. Positions in this job class are not covered by the terms of a collective bargaining agreement.

Additional Required Information

COVER LETTER

A cover letter is required for this position. The cover letter should highlight any applicable education or work experience required to meet the minimum qualifications, and address the desired knowledge, skills, and abilities in the "Who we are looking for" section in the posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

Please provide the following information at time of interview;

• Three professional references with current phone numbers (at least one of the references must be a current or former supervisor).
• The two most recent evaluations, if available.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

Contact Information

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year