What are the responsibilities and job description for the Grants Administrator 1/2 Flex (068412M) position at State of Alaska?
JOB
Join the Department of Health!We're thrilled to welcome you! We've made our application process more accessible than ever. Please take a look at our job announcement below. If you can see yourself in this role, apply now—your next opportunity awaits!This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.This position will be filled at either the 1 or 2 level, depending on the applicant's qualifications and job experience. It is recommended, and you are encouraged to apply at any/all levels for which you qualify. This position is currently located in Juneau. The position may be in Anchorage or Juneau, depending upon the location of the most qualified candidate.What you will be doing: This critical financial management position offers an opportunity to learn and grow. In this role, you will ensure grant solicitations and awards comply with required laws, regulations, and policies and provide technical assistance by working directly with grantees and stakeholders that support the delivery of health-related grant programs in Alaska. In this role, you'll participate in strategic planning within the Grants and Contracts team to ensure the team effectively communicates with various Department of Health program managers, grantees, and other stakeholders. Your role requires strong writing skills, critical thinking, public engagement interest, effective communication skills, and a desire to learn and grow while ensuring Alaskans have access to necessary services and support.Our mission, values, and culture: The Department's mission is to promote and protect the health and well-being of Alaskans. The Grants & Procurement Section supports this by soliciting, evaluating, and awarding health-related grant programs statewide. This funding allows partner organizations across the state to deliver timely and responsive healthcare programs that aim to meet the needs of Alaskans. Benefits of joining our team: Joining our team provides you with an opportunity to learn about grants administration by contributing to a positive work environment that is solution-oriented and has an interest in improving the health and well-being of Alaskans. Training will be provided whether you have previously administered grants on behalf of the State of Alaska. This is a fast-paced and busy environment where we strive to complete the solicitation process by established deadlines to ensure grants are issued promptly to avoid a lapse in services. Work schedules are flexible if they fall within office hours.The working environment you can expect: Our team fosters a flexible, supportive, respectful work environment where professional growth is prioritized. You can expect daily interactions and correspondence with colleagues and other state partners via various telecommunication platforms (telephone, email, Microsoft Teams, or in person), fostering a collaborative and dynamic work environment.Who we are looking for: The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below: Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgement to generate and evaluate alternatives, and to make recommendations.Oral and Written Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information (for example; technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment To view the general description and example of duties for this job class, please go to the following link and search for "Grants Administrator 1" or "Grants Administrator 2": https://www.governmentjobs.com/careers/Alaska/classspecs.
EXAMPLE OF DUTIES
Competency-Based Minimum Qualifications InstructionsThis job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class. Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class. Minimum Qualifications: Grants Administrator 1:Any combination of education and/or experience that provides the applicant with competencies in Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.Attention to Detail: Is thorough when performing work and conscientious about attending to detail.Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions. Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. Grants Administrator 2Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.ORAny combination of education and/or experience that provides the applicant with competencies in Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. “Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
SUPPLEMENTAL INFORMATION
For specific information in reference to the position, feel free to contact the hiring manager at: Name/Title: Zoe Olson / Grants Administration ManagerPhone: 907-465-3469Email: zoe.olson@alaska.gov
Join the Department of Health!We're thrilled to welcome you! We've made our application process more accessible than ever. Please take a look at our job announcement below. If you can see yourself in this role, apply now—your next opportunity awaits!This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.This position will be filled at either the 1 or 2 level, depending on the applicant's qualifications and job experience. It is recommended, and you are encouraged to apply at any/all levels for which you qualify. This position is currently located in Juneau. The position may be in Anchorage or Juneau, depending upon the location of the most qualified candidate.What you will be doing: This critical financial management position offers an opportunity to learn and grow. In this role, you will ensure grant solicitations and awards comply with required laws, regulations, and policies and provide technical assistance by working directly with grantees and stakeholders that support the delivery of health-related grant programs in Alaska. In this role, you'll participate in strategic planning within the Grants and Contracts team to ensure the team effectively communicates with various Department of Health program managers, grantees, and other stakeholders. Your role requires strong writing skills, critical thinking, public engagement interest, effective communication skills, and a desire to learn and grow while ensuring Alaskans have access to necessary services and support.Our mission, values, and culture: The Department's mission is to promote and protect the health and well-being of Alaskans. The Grants & Procurement Section supports this by soliciting, evaluating, and awarding health-related grant programs statewide. This funding allows partner organizations across the state to deliver timely and responsive healthcare programs that aim to meet the needs of Alaskans. Benefits of joining our team: Joining our team provides you with an opportunity to learn about grants administration by contributing to a positive work environment that is solution-oriented and has an interest in improving the health and well-being of Alaskans. Training will be provided whether you have previously administered grants on behalf of the State of Alaska. This is a fast-paced and busy environment where we strive to complete the solicitation process by established deadlines to ensure grants are issued promptly to avoid a lapse in services. Work schedules are flexible if they fall within office hours.The working environment you can expect: Our team fosters a flexible, supportive, respectful work environment where professional growth is prioritized. You can expect daily interactions and correspondence with colleagues and other state partners via various telecommunication platforms (telephone, email, Microsoft Teams, or in person), fostering a collaborative and dynamic work environment.Who we are looking for: The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below: Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgement to generate and evaluate alternatives, and to make recommendations.Oral and Written Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information (for example; technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment To view the general description and example of duties for this job class, please go to the following link and search for "Grants Administrator 1" or "Grants Administrator 2": https://www.governmentjobs.com/careers/Alaska/classspecs.
EXAMPLE OF DUTIES
Competency-Based Minimum Qualifications InstructionsThis job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class. Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class. Minimum Qualifications: Grants Administrator 1:Any combination of education and/or experience that provides the applicant with competencies in Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.Attention to Detail: Is thorough when performing work and conscientious about attending to detail.Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions. Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. Grants Administrator 2Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.ORAny combination of education and/or experience that provides the applicant with competencies in Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. “Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
SUPPLEMENTAL INFORMATION
For specific information in reference to the position, feel free to contact the hiring manager at: Name/Title: Zoe Olson / Grants Administration ManagerPhone: 907-465-3469Email: zoe.olson@alaska.gov
