Grants Administrator 2 (PCN 187372)

This position is open to Alaska Residents only.  

Please check our residency definition to determine if you qualify.

This position is being recruited for in Anchorage, Soldotna, Wasilla, Fairbanks, or Juneau. 

Pay will be determined based on location of selected individual.

 

Anchorage, Soldotna, Wasilla salary: $31.83

Fairbanks salary: $32.78 

Juneau salary: $33.42

 

What you will be doing: 

Do you want to be a part of the State of Alaska’s efforts to conserve, improve, and protect Alaska’s natural resources and environment to enhance the health, safety, and economic and social well-being of Alaskans? In the role of Grants Administrator 2, you will play a vital part through the administration of grants, loans, and contracts that improve and protect Alaska’s water quality. Grant Administrator 2 tasks include, but are not limited to:

• Ensuring grant solicitations and awards comply with required laws, regulations, and policies and providing technical assistance by working directly with Department program staff and grantees.
• Participating in the drafting of State Revolving Fund Drinking Water and Clean Water loans, routing documents through the approval process, entering information into the State database and filing required Federal reports.  
• Coordinating with program staff and procurement to initiate contract solicitations, fiscal monitoring of resulting contracts which includes ensuring invoices are coded correctly and payments are issued timely.

Our organization, mission, and culture:

At the Division of Water, we value customer service, accountability, integrity and collaboration and seek a candidate with similar values to help support the Department and Division’s goals. In your role, you will have a direct impact on improving water and sanitation needs in Alaska.

The benefits of joining our team:

The Division of Water grants team is housed within the Division’s Financial and Administrative Management program which has flexible work schedules if they fall within office hours, telework options to those who qualify, and encourages professional growth through ample training opportunities. We value each member’s contribution and work collaboratively to implement forward thinking administrative strategies to support the Department’s mission to protect public health and the environment. 

The working environment you can expect:

The physical location of this position will be in either Juneau, Anchorage, Fairbanks, Wasilla, or Soldotna The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, outside agencies, and the public.

We are looking for a candidate that has experience in the following areas: 

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations

Special Notice:

• Position requires infrequent travel, both in state and outside of Alaska.

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.

OR

Any combination of education and/or experience that provides the applicant with competencies in 

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization. 

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. 

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.  

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

LEGAL EMPLOYMENT 

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor. 

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY 

Please be sure to check our residency definition to determine if you qualify. 

EDUCATION 

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment. 

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION 

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.  Omission of required documentation listed will result in an incomplete application and you will not receive further consideration. 

NOTE: The State of Alaska does not provide VISA Employer sponsorships.  

WORK EXPERIENCE 

When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application.  If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.  If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.  Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.  

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.  

MULTIPLE VACANCIES 

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. 

APPLICATION NOTICE 

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/ 

NOTICE 

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘governmentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword  

EEO STATEMENT 

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. 

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE 

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.   

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword   

For specific information about the position please contact the hiring manager:

Donna P. Jones

Grants Administrator 3

907-465-5072

donna.jones@alaska.gov

Salary : $32 - $33