Human Resources Clerk

• Set up and maintain recruitment files;
• Create, maintain, and update a variety of databases and spreadsheets used to track recruitment data;
• Distribute vacancy announcements;
• Assemble and send out new hire orientation packets;
• Communicate with hiring managers regarding recruitment status.

• Serve as the primary receptionist for the Snowden Administrative Building;
• Open and close the Snowden Building and HR Department;
• Open, sort, date stamp, and route incoming mail and order supplies;
• Provide clerical support to all HR staff.

• Provide support to payroll staff;
• Sort timesheets and forward to the correct HR Generalist;
• Establish, maintain, and update personnel files;
• Prepare files for archiving.

• Experience working proactively in a team environment with frequent deadlines and changing priorities.
• Experience working with sensitive or confidential information and abiding by confidentiality requirements.
• Excellent work habits regarding attendance, punctuality, and appropriate use of leave.
• Experience taking initiative to address emerging issues or problems.
• Experience dealing tactfully and courteously with the public, over the phone and in person.
• Ability to follow oral and written instructions with minimal direction.
• Ability to retain new information quickly and accurately.
• Experience working with and maintaining hard copy and electronic records systems.
• Proficient computer skills to include entering and retrieving data and using MS Word, Outlook, and Excel; Adobe a plus.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

Work Hours: Full-time court employees are scheduled to work 37.5 hours per week. The current schedule for this position is Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

LEGAL RIGHT TO ACCEPT EMPLOYMENT: The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

Benefits Available to Full-Time Employees

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional cover letter, completed per the instructions below.
• Post-secondary transcripts, if using education to meet minimum qualifications.
• Word processing certification dated within one year showing a speed of at least 40 words per minute (net).

Documents to be Submitted at the Time of Interview (REQUIRED): If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their email address and/or daytime contact phone numbers.

LETTER OF INTEREST: Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1) Be professionally written and include proper format, grammar, spelling, and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter, you may not move on to the interview phase.

KEYBOARDING CERTIFICATION REQUIRED: Attach a recent keyboarding certification (dated within one year) to your application that verifies a speed of 40 wpm or higher (net). Online typing tests are accepted with a valid website address noted on the document. Acceptable websites include:www.ratatype.com and www.typingtest.com

In addition, tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices

WORK HISTORY: If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION: If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE: Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW: To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK: A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242