Part-Time Clerk 25 hours (41-2038) Court Case Manager 2 Nome

The Nome Trial Court of the Alaska Court System (ACS) is accepting applications for a Court Case Manager 2 (salary range 12).  This is a part-time position scheduled to work 25 hours per week.  This position will perform a variety of clerical and technical functions in support of court operations including customer service, preparing court calendars and in-court hearings.

The Position

This position will perform criminal case manager and in-court duties and require you to assist court patrons in person and by telephone answering questions, providing court forms, and directions to available resources. 

Criminal Case Manager 

Duties will include preparing and posting daily calendars, pulling files and preparing necessary paperwork, receiving court filings, reviewing for conformance and completeness, and routing to the appropriate clerk.  You will accept fines, restitution payments, bail and other revenue and trust, and issue receipts. Additionally, you will perform the front counter/jury/minor offense/weekend clerk position duties when the position is vacant or incumbent is out on leave.

In-Court Clerk 

Duties will include preparing the courtroom for hearings, receiving and marking exhibits, maintaining witness lists, calendaring necessary hearings, and preparing and distributing court paperwork. The incumbent will be responsible for keeping accurate log notes and ensuring a clear recording of the hearing is produced.

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor. 

Work Hours

The position will work 25 hours per week. The work schedule is Monday - Friday 8:00 a.m. to 1:00 p.m. 

Work Environment 

The Nome Court is located on 5th Avenue and provides easy access to stores or to enjoy a walk on your lunch break.  When fully staffed, the clerk’s office includes four staff full-time staff and one part-time Court Case Managers 2 under the supervision of the Clerk of Court.  As a Court Case Manager 2, you will become a part of our court helping to fulfill the mission of the Alaska Court System.  

For more about Nome, please visit https://www.visitnomealaska.com/   

** This position participates in the Supplemental Benefits System (SBS), Public Employees' Retirement System (PERS), accrues personal leave, and receives up to 11 paid holidays.  This position offers optional coverage for health insurance benefits. The employee will be responsible for paying one-half of the premium for the coverage elected.  **    

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.    

For more information on the Alaska Court System, please visit:  

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:  

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).

OR

A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).

This applies to your application submission.     

Documents to be Attached to the Application (REQUIRED):  

• A letter of interest, completed per the instructions below.    
• Post-secondary transcripts, if using education to meet minimum qualifications.    
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).   

Documents to be Submitted at the Time of Interview (REQUIRED): If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):  

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST 

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.   

Your letter of interest should:   

 1) Be professionally written and include proper format, grammar, spelling, and punctuation.  

 2) Explain how you meet the minimum qualifications of the position.  

 3) Express your interest in employment with the Alaska Court System.    

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.   

KEYBOARDING CERTIFICATION REQUIRED 

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.   In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.       

WORK HISTORY 

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.   

EDUCATION 

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.   

SELECTION PROCEDURE 

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.   

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.   

BACKGROUND CHECK 

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.    

Contact Title: Recruitment  E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Fax Number: (907) 264-8262

 Phone Number: (907) 264-8242  

Salary : $38