ADMINISTRATIVE ASSISTANT III

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT III

Job Location:

Address

Arizona State Prison Complex (ASPC) – Tucson

10000 South Wilmot

Tucson, AZ 85734

https://corrections.az.gov/

Posting Details

Salary: $38,400.00

Grade: 17

Closing Date: 02/19/2025

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker individual with excellent communication skills and a great attitude to complete special projects.

The Administrative Assistant III will maintain the calendar from the Deputy Warden and will research and respond to public inquiries. This position also manages the unit budget, orders and supplies at the Arizona State Prison Complex (ASPC) - Tucson. If this is for you, Apply now!

Job Duties

• Researches and responds to correspondence on administrative matters
• Prepares a variety of activities and operational reports
• Tracks disciplinary actions and prepares proper documentation
• Conducts quarterly and annual equipment inventory
• Supervises subordinate staff
• Assists and manages the unit’s budget
• Coordinates and processes the unit’s Newsletter
• Orders and manages unit’s supplies
• Drives on State business
• Performs other duties appropriate to the assignment
  
  

Knowledge Of

Knowledge, Skills & Abilities (KSAs):

• Departmental rules, policies, and procedures
• Principles and practices of office administration and management
• Grammatical formatting
• Supervision, leadership, and management techniques
• Accounting and budgeting procedures
• Computer usage and various software programs (Microsoft Suite and Google Suite)
  
  

Skill In

• Verbal and written communication
• Composing correspondence
• Establishing and maintaining interpersonal relationships
• Organization and project management
  
  

Ability To

• Work in a prison environment
• Learn and adhere to ADCRR policies and procedures
• Plan, analyze, coordinate activities, and establish priorities
• Work with minimal supervision, self-motivated
• Work in a fast past environment with changing priorities
  
  

Selective Preference(s)

• Three (3) years of administrative experience reporting to a manager or administrator
• Proficient in using Microsoft Suite and Google Suites
  
  

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation and a drug test*.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program
  
  

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.