ADMINISTRATIVE SECRETARY I

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY I

Job Location:

Address

Arizona State Prison Complex (ASPC) – Lewis

26700 South Highway 85

Buckeye, Arizona 85326

Posting Details

Salary: 31,948.00

Grade: 12

Closing Date: 04/08/2025

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a

self-motivated and detail-oriented individual to perform a variety of administrative support

functions for management at the Arizona State Prison Complex-Lewis.

Job Duties

• Performs general administrative functions for manager
• Answering telephones, routing calls, typing correspondence, distribution and filing
  
  

documentation

• Attends and schedules meetings and travel arrangements
• Processes incoming and outgoing correspondence
• Acts as the primary timekeeper
• Generates, copies, files, and distributes various reports
• Request to communicate with incarcerated inmates and inmate letters
• Maintains files in accordance with established records retention schedule to include
  
  

current and archived documents

• Ensures audit documents are organized and filed daily and documentation is
  
  

destroyed within policy guidelines

• Orders, maintains, and distributes office supplies for the unit and assists in quarterly
  
  

inventory and purchasing of supplies

• Drives on State business
• Performs other duties appropriate to the assignment
  
  

Knowledge Of

Knowledge, Skills & Abilities (KSAs):

• General office practices and procedures
• Personal computers, using Microsoft Office and Google Suite
• Business English
• Basic mathematics
• Office equipment operation
• Filing systems
• Report preparation
• Payroll practices and procedures
  
  

Skill In

• Composing routine correspondence to include proper format, spelling and language
  
  

usage

• Written and verbal communication
• Providing highly detail-orientated results
• Record keeping and report generation
• Time and project management
• Scheduling meetings
• Building and maintaining interpersonal relationships
• Taking and transcribing meeting minutes
  
  

Ability To

• Maintain files of correspondence, records and reports
• Maintain confidentiality
• Adapt to changing priorities
• Learn and adhere to Agency policies and procedures
• Work in a prison environment
  
  

Selective Preference(s)

• Prefer one year of professional office experience and proficient use of Microsoft Office
  
  

and Google Suite

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation, drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program
  
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.