CORRECTIONAL RECORDS CLERK I

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITAION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

CORRECTIONAL RECORDS CLERK I

Job Location:

Address

Arizona State Prison Complex (ASPC) - Tucson

10000 South Wilmot

Tucson, Arizona 85734

Posting Details

Salary: $32,400

Grade: 11

Closing Date: 04/25/2025

Job Summary

The Arizona Department of Corrections (ADC) is seeking a qualified individual to perform

clerical work of average difficulty regarding inmate records.

Job Duties

• Performs general managerial administrative functions to include answering
  
  

telephones, routing calls, typing correspondence

• Distributing and filing documentation
• Attends meetings and generates minutes, distributes and files accordingly
• Processes incoming and outgoing correspondence
• Schedules meetings, and makes travel arrangements
• Maintains and safeguards institutional files
• Primary timekeeper to include: gathering
• Entering time distributing and filing positive attendance records
• Ensuring the overtime report is completed on a daily basis, and other reports as
  
  

requested

• Maintains daily distribution of incoming and outgoing mail
• Generates copy's, files, and distributes various reports to include Temporary Work
  
  

Assignment, Monthly

• Statistical Reports, Extended Leave Requests, Family and Medical Leave Act, Special
  
  

Visits, Request to communicate with incarcerated inmates, inmate letters, information

reports and other reports as requested.

• Maintains files in accordance with established records retention schedule to include
  
  

current and archived documents

• Ensures audit documents are filed daily, files and area are neat and orderly, and
  
  

documentation is destroyed within policy guidelines

• Responds to telephone inquiries from staff, agencies and inmate family members
• Generates purchase orders and distributes to various staff; orders and maintains office
  
  

supplies and files for the unit

• Assisting in quarterly inventory and purchasing of supplies
• May be required to drive on State business
• Performs other duties appropriate to assignment
  
  

Knowledge Of

Knowledge, Skills & Abilities (KSAs):

• Office practices and procedures governing offender files and documents
• Automated data/manual storage and retrieval techniques
• Numerical and digital filing systems
• Business English and grammar
• Computers using various software programs (Microsoft Word, Excel and Outlook)
  
  

Skill In

• Written and verbal communication
• Customer service
• Attention to detail
• Building and maintaining interpersonal relationships
• Rules and regulations and ADC policies and office procedures
  
  

Ability To

• Work in a prison environment
• Operate standard office equipment including fax, copier, scanning and telephone
• Learn and adhere to ADC policies and procedures
• Apply the laws, rules and policies governing offender files
• Learn through repetition, practice and on the job training
• Access the Adult Information Management System (AIMS)
  
  

Selective Preference(s)

• High School Diploma or GED
  
  

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation, drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program
  
  

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADC Employees: Consult with your respective Human Resources Liaison if you are in

a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.