What are the responsibilities and job description for the DIVISION OFFICE ADMINSTRATOR position at State of Arizona?
ATTORNEY GENERAL (DEPT OF LAW)
DIVISION OFFICE ADMINISTRATOR
Job Location:
Address: 2005 N CENTRAL AVE
Posting Details
Salary: $55,000 - 70,000
Grade: 21
Closing Date: Open Unit Filled
Job Summary
The Arizona Attorney General’s Office Solicitor General’ Office is seeking a Division Office Administrator to provide support to the Division in planning, coordinating, executing and overseeing all administrative activity, including personnel, procurement, and budget.
Remote Options: This position may be eligible for Remote Work two days a week.
Job Duties
This position duties include supervision of staff, preparation and process of purchase orders for purchase of furniture and equipment, office supplies, legal materials, payment of court reporters/depositions, court filing fees, service awards, etc. Process personnel actions; decision making in the hiring of new Division staff employees, completion of hiring packet forms for all new Division employees, hiring, training, supervision, disciplinary actions, evaluation of support staff. Assist in preparation of the Division's budget, and attend monthly budget meetings. Maintain and provide statistical information for a variety of annual reports. Develop, instruct, guide and counsel staff on policies and procedures relating to purchasing, travel, personnel, Legal Files and Records Management archiving. Dissemination of information to the Division as changes occur in procedures and court rules, answer inquiries. Coordination of travel for the Division; seek approval for funding, completion of out-of-state approval forms, review travel reimbursement claims for accuracy. Review of electronic time sheets for the Division, and approval of time sheets for support staff. Manage files archived with Records Management, retrieval of files, and data entry in Legal Files and CMS.
Knowledge, Skills & Abilities (KSAs)
Knowledge of the rules, policies and operating procedures of the Office of the Attorney General.
Knowledge of applicable state and federal rules and regulations governing the work of the Solicitor General.
Knowledge of appropriate data gathering methods and techniques; problem solving techniques; office computer programs and file management information.
Knowledge of principles, practices and applicable governing directives pertaining to fiscal management, budgetary monitoring, administration, office management and supervision.
Knowledge of facilities and equipment management including space management, furniture and equipment repair orders; procurement rules.
Knowledge of operation of state government; and knowledge of full range of complex legal secretarial functions.
Skilled in problem solving and conflict resolution.
Skilled in written and oral communication.
Skilled in delegation, decision making, organization, and leadership.
Ability to write and speak with clarity and effectiveness.
Ability to establish and maintain effective working relationships with contacts within and outside the Attorney General's Office.
Ability to manage, analyze and resolve multiple issues in a timely manner.
Selective Preference(s)
N/A
Pre-Employment Requirements
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The Attorney General's Office offers a comprehensive benefits package to include:
Student Loan Assistance Sick Leave Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
DIVISION OFFICE ADMINISTRATOR
Job Location:
Address: 2005 N CENTRAL AVE
Posting Details
Salary: $55,000 - 70,000
Grade: 21
Closing Date: Open Unit Filled
Job Summary
The Arizona Attorney General’s Office Solicitor General’ Office is seeking a Division Office Administrator to provide support to the Division in planning, coordinating, executing and overseeing all administrative activity, including personnel, procurement, and budget.
Remote Options: This position may be eligible for Remote Work two days a week.
Job Duties
This position duties include supervision of staff, preparation and process of purchase orders for purchase of furniture and equipment, office supplies, legal materials, payment of court reporters/depositions, court filing fees, service awards, etc. Process personnel actions; decision making in the hiring of new Division staff employees, completion of hiring packet forms for all new Division employees, hiring, training, supervision, disciplinary actions, evaluation of support staff. Assist in preparation of the Division's budget, and attend monthly budget meetings. Maintain and provide statistical information for a variety of annual reports. Develop, instruct, guide and counsel staff on policies and procedures relating to purchasing, travel, personnel, Legal Files and Records Management archiving. Dissemination of information to the Division as changes occur in procedures and court rules, answer inquiries. Coordination of travel for the Division; seek approval for funding, completion of out-of-state approval forms, review travel reimbursement claims for accuracy. Review of electronic time sheets for the Division, and approval of time sheets for support staff. Manage files archived with Records Management, retrieval of files, and data entry in Legal Files and CMS.
Knowledge, Skills & Abilities (KSAs)
Knowledge of the rules, policies and operating procedures of the Office of the Attorney General.
Knowledge of applicable state and federal rules and regulations governing the work of the Solicitor General.
Knowledge of appropriate data gathering methods and techniques; problem solving techniques; office computer programs and file management information.
Knowledge of principles, practices and applicable governing directives pertaining to fiscal management, budgetary monitoring, administration, office management and supervision.
Knowledge of facilities and equipment management including space management, furniture and equipment repair orders; procurement rules.
Knowledge of operation of state government; and knowledge of full range of complex legal secretarial functions.
Skilled in problem solving and conflict resolution.
Skilled in written and oral communication.
Skilled in delegation, decision making, organization, and leadership.
Ability to write and speak with clarity and effectiveness.
Ability to establish and maintain effective working relationships with contacts within and outside the Attorney General's Office.
Ability to manage, analyze and resolve multiple issues in a timely manner.
Selective Preference(s)
N/A
Pre-Employment Requirements
- Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
- All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The Attorney General's Office offers a comprehensive benefits package to include:
Student Loan Assistance Sick Leave Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
- Positions in this classification participate in the Arizona State Retirement System (ASRS).
- Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Salary : $55,000 - $70,000
