What are the responsibilities and job description for the PROCUREMENT ASSOCIATE position at State of Arizona?
DEPARTMENT OF VETERANS' SERVICES
For Veterans and those who care for them.
PROCUREMENT ASSOCIATE
Job Location:
Arizona State Veterans' Home - Flagstaff
2100 North Gemini Road
Flagstaff, AZ 86004
Posting Details:
Salary: $18.00 to 19.80 hourly (DOE)
Grade: 16
Closing Date: May 2, 2025
Job Summary:
We are looking for an outstanding Procurement Associate.
Your rewards:
- Incomparable Benefits: Our program provides the opportunity to receive a pension and healthcare benefits for a lifetime
- Meaningful Work: Your dedication will directly enhance the lives of veterans and their family members, providing them with the care and respect that they deserve.
- Professional Growth: You will engage in continuous learning and improvement through the Arizona Management System (AMS).
Your contribution:
- Outstanding Service: Provide the best assistance to veterans to improve their quality of life
- Continuous Improvement: Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
- Team Collaboration: Work with other professionals to use your expertise while improving your knowledge, skills, and abilities
Job Duties:
- Reviews purchasing requests for completeness and accuracy
- Follows up with agency personnel for additional information as required for procurement
- Locates sources for supplies/services for routine contract purchases
- Evaluates options based on cost, quality and availability, selects source, and places orders
- For non-contract/non-routine items, assists with gathering of information for purchases and/or completion of required bid documents (e.g. Invitations for Bid, Requests for Quotations, Requests for Proposals, to include Off Contract, Sole Source, and Not Practical to Quote form requirements)
- May obtain limited/small dollar vendor quotations, evaluate and procure accordingly
- Operates computer spreadsheet applications, purchasing/inventory software, and internet applications to locate potential suppliers/supplies to prepare cost analysis and general procurement reports
- Completes purchase requisitions, purchase orders, blanket orders and receipts in accordance with applicable state and agency rules, policies and procedures
- Maintains files on open purchase orders, correspondence, vendor lists, product catalogs, etc.
- Expedites orders
- Responds to questions and/or delivery problems from staff and vendors. Initiates change orders and cancellations as necessary
- Receives supplies, materials and equipment
- Stocks and restocks supplies
- Checks quantity and quality of goods received for conformity to requisitions issued
- Follows up with vendors regarding any discrepancies, to include coordinating returns and credits
- Attends and participates in purchasing-related training, seminars, trade-shows, member affiliations and staff meetings
- Attends a minimum of 24 hours of procurement training each year
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
- Procurement guidelines and procedures
- Record keeping
- Report preparation
- Computer software applications
- Limited range of standard commodities, services, sources of supply, local markets, price trends
- Purchasing, requisition process, working with suppliers, and ordering methods for procuring products, materials, and services
Skills in:
- Verbal and written communication
- Customer service
- Problem solving
- Time management
- Organization and record maintenance
Ability to:
- Coordinate, analyze, and establish work priorities
- Maintain records and controls
- Receiving times against appropriate procurement documents
Pre-Employment Requirements:
- Ability to obtain and retain a valid AZ DPS Fingerprint Clearance Card
- Driving in the course of State business; Valid state-issued driver's license
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
- Sick leave
- Vacation with 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
If you have any questions please feel free to contact Paul Sharp at recruiting@azdvs.gov or (602) 781-7032 for assistance.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Salary : $18 - $20
