PROCUREMENT ASSOCIATE

DEPARTMENT OF VETERANS' SERVICES

For Veterans and those who care for them.

Arizona State Veterans' Home - Tucson
555 East Ajo Way
Tucson, Arizona 85713

Salary: $19.80 to $24.10 hourly (DOE)

Grade: 16

Closing Date: March 5, 2025

• Reviews purchasing requests for completeness and accuracy
• Locates sources for supplies and services and evaluates options based on cost, quality and availability
• Selects source and places orders For routine contract purchases, locates sources for supplies/services
• Evaluates options based on cost, quality, and availability, selects source, and places orders
• Assists with gathering information for purchases and/or completion of required bid documents for non-routine contract purchases, locates source for supplies/services
• Evaluates options based on cost, quality, and availability, selects source, and places orders
• Assists with gathering information for purchases and/or completion of required bid documents (e.g. Invitations for Bid, Requests for Quotations, Requests for Proposals, to include Off Contract, Sole Source, Three Quote process, and Not Practical to Quote form requirements) for non-contract items
• Operates computer spreadsheets applications, purchasing/inventory software and Internet applications to locate potential suppliers, supplies and to prepare costs analysis and general procurement reports
• Completes purchase requisitions, purchase orders, blankets orders and receipts, etc. in accordance with the Arizona State Procurement Code and agency rules, policies, procedures, laws and regulations
• Maintains files on open purchase orders, correspondence, vendor lists, product catalogs, etc.
• Expedites orders and responds to questions and/or delivery problems from staff and vendors
• Initiates change orders and cancellations as necessary
• Receives and restocks supplies, materials, and equipment
• Checks quantity and quality of goods received for conformity to requisitions issued and specifications
• Follows up with vendors regarding any discrepancies, to include coordinating returns and credits
• Stocks shelves and medicine rooms for nursing staff to maintain inventory
• Attends and participates in purchasing-related training, seminars, trade-shows, member affiliations and staff meetings
• As lead trainer, provides training procedures to new staff

Knowledge of:

• Rules, regulations, policies/procedures, principles, and practices that govern the agency, section, and work unit
• Procurement guidelines and procedures
• Record keeping
• Report preparation
• Computer software applications
• Limited range of standard commodities, services, sources of supply, local markets, price trends
• Purchasing, requisition process, working with suppliers, and ordering methods for procuring products, materials and services

Skills in:

• Verbal and written communication
• Establishing and maintaining interpersonal relationships
• Customer service
• Problem solving
• Time management
• Organization and record maintenance

Ability to:

• Coordinate, analyze and establish work priorities
• Maintain records and controls
• Report preparation
• Receiving times against appropriate procurement documents
• Learn, implement and monitor Arizona Management System (AMS) methods
• Lift, carry, push and pull up to 50 pounds safely and effectively as required

• Current Negative TB skin test (Mantoux skin test) within the last twelve months or a written statement from a physician, physician’s assistant or a registered nurse practitioner indicating freedom from Tuberculosis, if in the past has had a positive skin test or Tuberculosis
  
• Must be able to obtain and retain a fingerprint clearance card issued by the Arizona Department of Public Safety
  
• Driving in the course of State business required. Valid state-issued driver's license is required. Employees who drive on state business are subject to driver's license records checks, maintaining acceptable driving record and must complete any required drivers training (see Arizona Administrative Code R2-10-207-11).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Department of Veterans Services offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions please feel free to contact Paul Sharp at recruiting@azdvs.gov or (602) 781-7032 for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.