Accounting Technician II

Department Information

Description of Job

This position exists to provide financial, accounting and business office support for the facility and administrative department by performing a variety of accounting duties. This position processes accounts payable and purchase order requests for the nursing home, domiciliary and cemetery and will also assist with cash receipt posting and reconciliation. In addition, this position will be expected to assist as a computer liaison for the facility and backup interdepartmentally as needed.

Accounts Payable

• Prepare receiving reports and invoices and request appropriate approvals from Business Manager/Administrator and/or Department Managers
• Review account coding and proper completion of receiving reports prepared by department managers
• Prepare GAX upload spreadsheets and authorization forms for all food, nursing supply and utility invoices ensuring accurate data entry
• Research vendor/invoice number to prevent duplicate requests
• Submit approved receiving reports to CDHS vouchering
• Maintain/update invoice tracking log daily/weekly
• Maintain/update purchase order tracking log and communicate with Business Manager if PO needs to be increased or new PO requested
• Ensure vendor is set up in CORE, request W-9 for new vendors and ACH forms if needed
• Research and respond to vendor inquires and issues, escalating to Business Manager if necessary
• Obtain warrant/payment information if needed, request warrant cancellation and re-issue as required
• Communicate with department managers regarding issues related to invoices
• Review vendor statements for outstanding invoices and proactively contact vendors for missing invoices or CDHS Vouchering department if needed. Bring concerns to Business Manager’s attention.
• Pay smaller dollar invoices using a PCard, ensuring fiscal rules are followed. Maintain proper records to comply with state regulations
• Pay monthly Medicare Part D premiums for residents using a Pcard.
• Maintain physical and electronic vendor files, create new files at year end.

• At the direction of the Business Manager, prepares appropriate documents to procure goods and services that require a purchase order, contract and/or agreement
• Prepares RQS in CORE and submits eClearance for approval
• Records and updates all requests on PO/Agreement tracking log in order to provide status as needed to Business Manager/Administrator/Department Managers
• At the direction of Business Manager/Administrator, requests annual agreements with required vendors to ensure compliance with VA and State regulations
• Works with Business Manager to determine future needs in order to ensure compliance and completion of all agreements.
• Maintains tracking log of inventory and lease schedule for all computer and electronic equipment in the facility
• Notifies Business Manager when leases are nearing expiration
• Orders computers/electronic equipment with direction from Business Manager or Administrator
• Prepares monthly (or as needed) SRQ in CORE to process warehouse orders
• Assists with purchasing for Resident Benefit Fund as approved and directed by Business Manager

• Monitor State Operating bank account and record transactions in checkbook daily
• Update cash receipt log daily and reconcile to bank to prepare CR in CORE. Submit CR to Business Manager/Accounting for approval and request cash sweep by Treasury department a minimum of 3x/month
• If Accounting Technician III is unavailable, assists by receiving and recording resident payments in PCC and assisting with cemetery duties
• Assists Accounting Technician III by sending out trust statements quarterly to residents/appropriate parties, preparing triple check packets and mailing monthly statements if needed
• At request of Accounting Technician III/Business Manager, enroll residents in Medicare Part D prescription plans and respond to Medicare Part D requests.
• Updates spend downs with amounts for Business Office/Administrative expenses
• Provide staff with appropriate coding for receiving reports and Pcard allocations if requested
• Assist Business Manager with Pcard audit file preparation and submission
• Backs up Business Manager in reviewing monthly Pcard files for receipts/allocations
• Assists Business Manager with audit requests
• Assists with fiscal year end duties as needed
• Assists with projects and other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

• 
  Full background check and reference check required

• Must possess a valid, unrestricted U.S. Driver's License

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Supplemental Information

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program
• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• 
  Some positions may qualify for the Public Service Loan Forgiveness Program. For more

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~