What are the responsibilities and job description for the Colorado Disability Opportunity Office Executive Assistant position at State of Colorado Job Opportunities?
Department Information
THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY
THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON WEDNESDAY, JANUARY 29, 2025
This position will have hybrid workplace options available however it will still be required to report on a weekly basis to the listed Denver office location or as required by the supervisor and business need.
The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.
This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.
In addition to rewarding and meaningful work, we offer excellent benefits:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- MotivateMe employee wellness program
- Excellent work-life programs, such as flexible schedules, training and more
- Access to participate in employer-supported employee affinity spaces
- RTD EcoPass Commuter Program
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
Our agency website: Colorado Department of Labor and Employment
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.
Description of Job
The salary range for this position is:
HOURLY
$27.74 - $39.05
BIWEEKLY
$2,219.54 - $3,123.69
MONTHLY
$4,809.00 - $6,768.00
ANNUALLY
$57,708.00 - $81,216.00
The position exists to provide support to the Colorado Disability Opportunity Office (CDOO) by assisting with implementing Directors’ goals, objectives, and decisions; managing incoming and outgoing information requests for the Director which often contains confidential information and as such, requires discretion, prioritization, diplomacy and sound judgement; implementing and communicating internal policy and procedures that effect the entire CDOO Division; ensuring that matters concerning the office are efficiently and effectively brought to the Director’s attention and/or action; planning and coordinating meetings in conjunction with facilitator, acting as the point of contact for all high-level meetings; coordination of logistics for meetings/retreats; managing and supporting the Director by producing and editing correspondence, reports and other documentation, often synthesizing complex varieties of information; managing and coordinating projects on behalf of the Director; coordinating with the CDOO staff to send out important information; receiving visitors and scheduling appointments, meetings and appearances for Director; coordinating scheduling matters between CDLE Senior Staff, the Executive Director’s Office, elected officials, other agencies and partners/stakeholders; making travel arrangements for Director; preparing materials for Director in advance of scheduled meetings; initiating conference calls; responding to general inquiries on behalf of the office and Director; acting as a role model for open communication and values-based culture; providing guidance to CDLE customers in the full range of CDLE services through both electronic and hardcopy mediums.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H4R2XX
PROGRAM ASSISTANT II
MINIMUM QUALIFICATIONS:
Experience Only:
Five (5) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
Preferred Qualifications:
- Experience maintaining and updating informational websites and online communication spaces.
- Experience drafting and distributing official communications and updates to stakeholder groups.
- Experience performing similar duties as a State of Colorado classified employee.
- Discretion in maintaining sensitive or confidential information
- Ability to prioritize competing priorities
- Experience in communication, social media and graphic design
- Strong written and oral communication skills
- Exceptional attention to detail
- Excellent customer service
- Exceptional organizational skills
- Experience working in a professional setting interfacing with internal and external constituents
Conditions of Employment:
- Must be a Colorado resident at time of application.
- You must pass a thorough background check prior to employment which will include the E-Verify process.
SAVE THE DATE: The comparative analysis portion of this recruitment will require all qualifying applicants to complete an online skills assessment. This assessment is currently scheduled to take place from February 5th to 11:59PM on February 12th however these dates are subject to change based on the needs of the recruitment.
This exam will feature 40 questions with a time limit of 40 minutes to complete. The question types will be: simulated office program operations, true or false, multiple choice, and a timed typing test. You will be give the opportunity to alert us if you require ADA related accommodations to complete this test when you receive the test instructions February 5th.
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.
Supplemental Information
For questions regarding this recruitment, please contact: chris.mcgill@state.co.us
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.
Comparative Analysis Process – Online Skills Test
SAVE THE DATE: The comparative analysis portion of this recruitment will require all qualifying applicants to complete an online skills assessment. This assessment is currently scheduled to take place from February 5th to 11:59PM on February 12th however these dates are subject to change based on the needs of the recruitment.
This exam will feature 40 questions with a time limit of 40 minutes to complete. The question types will be: simulated office program operations, true or false, multiple choice, and a timed typing test. You will be give the opportunity to alert us if you require ADA related accommodations to complete this test when you receive the test instructions February 5th.
Supplemental Questions
Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.
THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.
While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.
Salary : $57,708 - $81,216
