What are the responsibilities and job description for the Payroll Manager - Accountant IV - Hybrid position at State of Colorado Job Opportunities?
Department Information
Please note: This recruitment may be used to fill multiple vacancies
This position is open to current Colorado residents only.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Description of Job
Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week
Fort Logan/1575 Sherman
About this Unit:This unit exists to support the Human Services system by managing departmental financial operations and resources, to accomplish effectively and efficiently the fiscal and accounting functions related to the diverse programs within the Department of Human Services, to provide fiscal support related to sources and uses of funds to program and budget management, to provide timely and accurate financial data and reports in compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) statements, Federal regulations, and State fiscal rules and accounting controls.
The Timekeeping/Payroll office is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. This unit serves over 5,400 employees in eleven agencies (DHS, Grand Junction, Pueblo, and Wheat Ridge Regional Centers, Colorado Mental Health Institute at Ft. Logan and Pueblo, Division of Youth Services, and Fitzsimons, Rifle, Homelake, and Florence Veterans Community Living Centers) that are located in the state and provides payroll and timekeeping functions for the entire Department. This unit is also responsible for supporting the Cost Accounting unit with recording, classifying, verifying, and reporting for agencies and programs within CDHS. Employees in this unit are in contact with all agency employees of varying ages and backgrounds, and as contact is maintained with employees, there is also contact with the developmentally disabled and mentally ill clients and patients
About this Position:
Are you ready to take on a challenging role that will test your mathematical skills while making a real impact? We’re looking for a dedicated and detail-oriented individual to manage payroll for the state, navigating through a complex, evolving system. The role offers exciting challenges with tight deadlines, and the opportunity to work with a large, dynamic team. At the heart of it, working with us means being part of something greater. We are the people who support the people of Colorado! You’ll have the chance to contribute to a critical function that supports the state's operations while enjoying excellent benefits and a supportive work environment. If you’re passionate about overcoming obstacles, embracing challenges, and working collaboratively, this is the role for you!
The Payroll Manager exists to supervise all payroll and timekeeping functions performed, managing the Payroll Supervisors and Kronos Administrator; ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes; review and adjust as necessary process on documentation and reconciliations; respond to audit requests as received by the Office of the State Auditor or other outside auditors; advise and train agency managers and employees on department system(s) and processes, to correct audit deficiencies, and other issues that arise; ensure critical procedures are performed to maintain the operation of the systems in the department as they relate to (DHS, Grand Junction, Pueblo and Wheat Ridge Regional Centers, Colorado Mental Health Institute at Ft. Logan and at Pueblo, Division of Youth Services, and Fitzsimons, Rifle, Homelake and Florence Veterans Community Living Centers); provide program and administrative support services to include procurement,
Summary of Duties:
This position is fully accountable for the work product of four full-time Accountant II (Payroll Supervisors) positions and the Administrator IV (Kronos Administrator) and their direct reports as a second-level supervisor. This position assigns tasks, monitors progress and workflow, verifies, schedules work, and establishes work standards. The duties of this position are of a fully operational accountant. Decisions made by this position are at the interpretive level and require formulative analysis and independent judgment. The complexity of duties involves the nature of, and need for, analysis and judgment to be considerate of theory, concepts, and generally accepted principles along with agency-specific needs in relation to decisions and processes established. The purpose of regular work contacts outside of the supervisory chain is often to find information or solve problems where the issues or results are not already known. This position establishes what accounting process will be done, developing the staffing patterns and work units to deploy staff.
Supervision
- Direct supervision of one Assistant Department Manager (Accountant III) and two Payroll Leave Supervisors (Accountant II and Work Compensation Specialist III)
- Serves as the second level supervisor for 14 Departmental Staff
- Coach and mentor staff on leadership skills and techniques.
- Provide general directives and overall goals and objectives for supervised positions, serve as a resource for these positions
- Addresses staff performance and behavioral issues using HR resources, PMP resources, and this position’s supervisor.
Unit Management
- Applies generally accepted accounting principles, federal, state, and department rules and regulations to resolve non-routine issues, disputes, and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees.
- Analyze areas of process and procedure discrepancy within the department and make decisions as to the correct standard process. Document and communicate these standardized processes and procedures to the Staff.
- Oversees and assists in the resolution of OIT issues and change order requests, statements of work, and issues/problems related to the functioning of the payroll system, production servers, Data Collection servers, and data requests received from high-level management within and from outside the Department.
- Provides guidance and expertise to staff and customers in the areas of payroll, timekeeping, benefits, FMLA, STD, timekeeping, workers compensation, PERA forms, and other related issues.
- Ensures ongoing compliance with all relevant federal and state legislation, policies, and procedures affecting the assigned areas of responsibility, including the Fair Labor Standards Act (FLSA), Internal Revenue Service (IRS), Public Employees’ Retirement Association (PERA), Colorado Code of Regulations, Department of Personnel Board Rules and Personnel Director’s Administrative Procedures, Colorado WIN's agreements, and the State of Colorado Fiscal Rules
Oversight of Processes and Analysis
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Provides oversight and guidance over the Processes and Analysis for the following areas:
- Central Collection and Overpayment
- Liability Balance Sheet Accounts
- Quarterly Unemployment Insurance
- Confirm payroll reconciliation process for the individual agencies is followed and revise the process as needed.
- Reviews and analyzes all communications and procedures by DPA and Personnel Rules to ensure all regulations and guidelines.
- Manages the process of overpayment with DPA.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement.
Minimum Qualifications
Option 1
- Nine (9) years of professional experience in accounting - public or private sector
- Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.
OR
Option 2
- A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to nine (9) years
- Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement
Preferred Qualifications:
- Advance degree in Finance or Math metrics
- Fundamental Payroll Certification (FPC)
- Certified Payroll Professional (CPP)
- Supervisory experience
- Experience leading a large team with mandated deadlines
- Ability to work in a fast paced work environment
- State of Colorado payroll experience
- Must be willing to submit to be able to successfully pass a standard background check.
- May be required to travel to other districts for meetings or for training.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
How to Apply
The Assessment Process
For additional recruiting questions, please contact Amber.Holcomb@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
- Remote work arrangements for eligible positions
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
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