What are the responsibilities and job description for the ACCOUNTING TECHNICIAN III - Travel and Reimbursement Administrator position at State of Colorado?
Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
- Medical, Dental, and Vision Insurance
- Generous vacation and sick leave plus 13 paid holidays
- State pension plan (PERA)
- Parental Leave
- Reduced cost tuition for employee and family members
- Life and Disability Insurance
- Professional growth and training opportunities
- Access to technology and equipment
- Colorado State Employee Assistance Program
- Access to a world-class recreation center
- Interaction with an international population and cultural events
- BenefitHubstate employee discount program
- RTD Eco-Pass
The Procure to Pay department at Colorado School of Mines provides the following services: Accounting, Accounts Payable, Student Accounting & Billing, Contracting & Procurement and Payroll & Employment to the Mines community and its numerous off-campus partners in support of the University's mission. This support is governed by the key principles of customer service, regulatory compliance and fiscal accountability.
The candidate we select must be able to exercise sound judgment and make decisions independently. The right person has experience providing excellent customer service via face-to-face interactions, telephone and email and should possess outstanding attention to detail, organizational, problem solving and interpersonal skills, along with proficiency with word processing and spreadsheets.
Travel Expense Reporting duties include:
- Responsible for Initial preparation of travel and expense reports. Exhibit knowledge of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.
- Review the expense, receipts, and account codes to ensure correctness & university compliance and ensures proper approvals have been obtained prior to granting final approval and inputting reimbursements into the Finance System.
- Create and review spend authorization requests.
- Assist campus /card holders to reconcile there onecard charges in Workday
- Provides a high level of customer service by answering questions, training and informing the campus community of the procedures and laws governing travel.
- Manage the processing and tracking of invoices received from vendors and suppliers. Verify invoice accuracy, obtain necessary approvals, and ensure timely payments.
- Process payments at the request of the department. This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, and funding availability.
- Assist campus to reconcile there one card charges in Workday
- Review backup documentation, expense codes, and necessary approvals.
- Provide timely and helpful support to employees regarding expense reporting, reimbursement procedures, and invoice inquiries. Address any issues or discrepancies promptly and professionally.
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H8B3XX | ACCOUNTING TECHNICIAN III |
MINIMUM QUALIFICATIONS:
Experience Only:
- Three (3) years of relevant experience in an occupation related to the work assigned to this position which included
- Technical accounting experience and
- The use of financial/accounting systems and/or travel and expense systems.
- Part time work will be pro-rated.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. If you are substituting coursework for any of the required experience, you must attach your transcripts for this coursework.
PREFERRED QUALIFICATIONS
- Prior relevant state experience
- Prior experience with Workday
- Prior experience interpreting travel policies and preparing travel expense reports
- Prior experience in higher education
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?
Look to Mines.
Salary : $23 - $26
