What are the responsibilities and job description for the Chief Financial Officer - Office of Children, Youth and Families position at State of Colorado?
This position is open only to Colorado state residents.
The purpose of this position is to provide financial leadership and management for OCYF, and to develop, implement, and oversee the tactical plans, fiscal operations, technological and other resource plans, and related initiatives for the office. In the process, this position works closely with the CDHS Chief Financial Officer, the Office of State Planning and Budgeting (OSPB), the Division of Child Welfare (DCW) Finance Unit, the Division of Youth Services (DYS) Finance Director, Program/Unit leadership within OCYF, and with the OCYF Office Director to establish and maintain the division's alignment with the overall CDHS financial strategy. This position is responsible for understanding statutory and regulatory changes and legislative initiatives in fiscal policy, and ensuring that the division's operations are consistently up-to-date. Additionally, this position is the Office’s representative finance expert on base budget initiatives, fiscal policy analysis, financial compliance, grant and contract management, resource allocation, budget and rate calculations, financial reporting, projections, Joint Budget Committee (JBC) decision items, and proposals that directly influence management's decisions. As a member of the Senior Management Team, this position helps establish strategic priorities of the Office and allocates resources needed to achieve those priorities.
Fiscal Management Operations:
This position is responsible for the management of the Office of Children, Youth and Families operation expenditures, local, state, and federal revenue generation.
Provides supervision to the Finance Units for Division of Child Welfare (DCW), Division of Youth Services and Division of Community Programs along with the Senior Budget Analysts. This includes setting performance standards, conducting performance planning and staff appraisal, and ensuring that subordinate staff development needs are met. Initiates and administers necessary corrective or disciplinary actions. Assures direct and indirect supervisory employees perform supervision functions with their subordinates consistent with State, Department, Office, Division, and Facility expectations. Monitors and approves formal leave for staff and provides for formal and regular interval evaluations of direct report staff and ensures that all other subordinate staff are subject to the same. Makes recommendations for promotions. Applies criteria to approve, evaluate, and determine appropriate use of personnel resources pursuant to the Colorado Code of Regulations, Department and Division Policy.
This position will ensure that federal revenue requirements are met, office plans are prepared, operating and allocation requests are made, and federally mandated reporting is done. Construction of business plans for the office so that staff resources are directed toward the Office’s priorities. Advisement of issues or concerns about federal funds and interpretation of new requirements.
Provides technical assistance and training to department staff, managers, and supervisors on financing issues. Meets regularly to review federal funding and budget issues and to jointly assess with the managers training needs. Provides consultation to the Office of Children, Youth and Families Division Directors and leadership team members on new sources of revenue or pitfalls other states are experiencing. Works with program leads, accounting, and budget to identify sources of matching funds, projected budget figures.
This position serves as the subject matter expert on financial and contractual issues, including developing standards, processes, and procedures and tracking mechanisms/systems for financial administration activities. Activities include assuring federal revenue requirements are met; preparing and monitoring OCYF budgets; determining cost allocation; federally mandated reporting; implementing work plans to ensure that staff resources are directed toward Office priorities; advisement of issues or concerns about federal funds and interpretation of new requirements; and development, implementation and oversight of audit processes.
Develops reports with detailed financial information for OCYF Leadership, Division Directors, and Unit Directors. Utilizes CORE or other systems to develop reports, or creates a template for reports that meets State and Federal reporting requirements and is available for day-to-day program use.
Consults with the Federal/State offices and with other high-level executives. Influences and persuades others to coordinate with the Department in areas of mutual benefit. Establishes policies to support the meeting of federal revenue participation requirements. Acts as the consultant when program needs are being balanced against resources available.
Ensures compliance with State and Federal Fiscal Rules and federal regulations. Creates fiscal review protocols, report templates, and provides technical assistance and training to OCYF staff necessary to implement the fiscal monitoring program. Provides consultation and technical assistance to contractors and others in the community regarding the financial administration of OCYF-funded programs. This position is required to adhere to very quick deadlines. This position is required to work extra hours in order to meet project deadlines. This position is required to work in various locations on a weekly basis and attend meetings in-person on a regular basis; often with minimal advance notice.
In collaboration with the OCYF Deputy Director and OCYF Divisions and Program directors, works to ensure compliance of financial administration and grant activities with State and Federal rules and regulations. Provides guidance and consultation to program personnel
Manages the overall financial administration process for the Office of Children, Youth and Families, making recommendations to streamline the flow of the process and to eliminate any waste from duplication; delegating and managing workflow; and recommending resolution for duplication and fragmentation across OCYF.
This position will participate in the monthly Financial Working Group and will be responsible for developing and analyzing monthly financial statements for OCYF, review projections and anticipated over/under expenditures, and make recommendations to the Financial Management Board (FMB).
This position will participate in the FMB and assist in developing a strategic direction, and coordinate legislative responses.
This position is responsible for investigating and analyzing any instances of fraud or abuse and consults with program staff to determine any remedial or corrective actions.
To ensure the OCYF is in compliance with Federal, State, and Department rules and regulations, the position will need to rely on their knowledge and utilize Department resources to ensure adherence to policies and procedures.
Financial & Budget Authority and Legislative Requests:
Develops a plan for Federal, State and cash fund revenue maximization; develops any corrective action plans necessary to deal with penalties. This position is responsible for financial planning and forecasting, utilizing expertise in state and county programs to strategically direct Office of Children, Youth and Families resources to areas that will maximize Federal, State and cash fund financed participation. Evaluates and makes recommendations on the Office’s operating and personnel costs. Monitors and adjusts the Department’s indirect cost allocation plan to ensure federal compliance and maximize federal reimbursement.
This position has the responsibility of formulating, writing, supporting and defending funding requests (Funding Requests/Decision Items, Supplementals, Budget Amendments, Emergency Supplementals, Budget Reductions, and Fiscal Notes). Responsible for maintaining a solid understanding of State funding request requirements, instructions, protocols and strategy for completing successful funding requests. This position is expected to explain and defend funding requests to the Office of State Planning and Budgeting (OSPB), legislative council staff, and the Joint Budget Committee (JBC).
Other Duties as Assigned:
Other duties as assigned.
Experience Only:
Ten (10) years of progressively responsible professional experience in government or private sector budgeting, finance or contract administration, culminating in senior-level management of a complex (multi-disciplinary) organization that must have included at least:
- Experience in professional budgeting, finance or contract administration in government or private sector
- Experience with a legislative budget process, including preparing budgeting requests, submitting responses to the legislature, and experience analyzing the fiscal impact of legislation.
OR
Education and Experience:
A combination of related education and/or relevant experience in progressively responsible professional experience in government or private sector budgeting, finance or contract administration, culminating in senior level management of a complex (multi-disciplinary) organization that must have included at least equal to ten (10) years
Preferred Qualifications:
Master's degree in Finance, Public Administration, Business Administration or closely related field
Experience managing multi-discipline human service programs that included successfully managing subordinate executives, a million-dollar or greater budget that included federal grant monies, and managing accountability to an outside auditing organization
Experience as a Chief Financial Officer
Proven experience in public sector contract management, budget, and governmental financial management
Experience supervising employees working in the budget, finance, or contract field
Experience in strategic planning
Experience with a legislative budget process, including preparing budgeting requests, submitting responses to the legislature, and experience analyzing the fiscal impact of legislation
Experience with State of Colorado fiscal and procurement rules
Experience managing and directing administrative processes in a governmental organization, which includes the ability to develop proven interagency relationships with local, state, and federal agencies
Extensive knowledge of the legislative processes, government funding, and the State accounting and procurement systems
Experience in outcomes-based funding and/or performance management
Required Competencies:
Proven experience in budget, financial, and contractual management
Proven experience in policy analysis, development, and implementation
Proven experience managing staff with diverse professional experience and qualifications
Excellent interpersonal, verbal, and written communication and public speaking skills
Ability to work in a complex political environment
Excellent negotiation and consensus-building skills
Ability to understand, develop, and implement performance and outcome measures, managing effective operations while ensuring performance measures are met
Proven ability to provide analytical expertise in strategic planning, operational effectiveness, and progressive evaluation of measurements
Proven ability to provide efficient and effective customer service to the stakeholders of Colorado, which includes exemplary responsiveness
Creation of objectives that measure efficiencies and the ability to implement and improve operations through effective performance measures
Ability to establish priorities and to plan, coordinate, and monitor the work of others; ability to make timely decisions; ability to coach, mentor, motivate, and develop staff and encourage good performance
Takes ownership of all responsibilities and honors commitments; delivers outputs within prescribed time; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight, and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable
Demonstrated flexibility in leadership by performing and /or overseeing the analysis of complex human resources, financial, or administrative management policy and program issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; tact in negotiating skills; good judgment and decision-making skills
- Must be able to obtain a Colorado Driver's License within 1 year after hire date
- Ability to pass a standard background check
- Travel – The position will be required to attend various meetings in various locations throughout the state. Will need to be responsible for your own travel accommodations.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
- Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.
For Recruiting questions, please contact brennon.watts@state.co.us
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Salary : $103,644 - $165,840
