What are the responsibilities and job description for the Mines Testing Center Coordinator position at State of Colorado?
Engineering a world of possibilities
The MTC hours are 8 am – 5 pm Mondays – Fridays PLUS 5:30 pm – 8:30 pm during Common Hour Exams (about 70 days in a year). Ability to be present, in-person, for day or evening exams is a requirement of this position.
The current posting is for the Common Hour Coordinator shift:
- Common Hour Coordinator: 9:00 am – 5:30 pm during non-Common Hour days (about 177 days in a year) AND 12:30 pm – 9:00 pm during Common Hour Exam Days (about 70 days in a year that occur in February, March, April, September, October, and November)
- 7:45 am Coordinator: 7:45 am – 4:15 pm
- 9:00 am Coordinator: 9:00 am – 5:30 pm
Based on operational need, the shifts of Coordinators may change with advanced notice. All three of the Coordinators will work three weekends in a year: one during final exams at the end of each semester and the other weekend at the start of the school year in August. MTC hours may be modified in the summer and may provide the opportunity for an adjusted work schedule.
Primary Responsibilities
- Print and prepare exam instruction sheets and exams and check students in and out when arriving for testing.
- Communicate with students and faculty to provide training and assistance to those using the Testing Center; explain testing processes and procedures; and resolve testing errors, conflicts, and issues. Maintain and update testing information on the MTC webpages.
- Maintain accurate and detailed records of all information associated with test administration in the Testing Center via AIM and daily and evening spreadsheets.
- Coordinate with faculty to administer paper-based and computer-based exams including planning exam delivery, ensuring MTC has the most up to date exam instructions, and completed exam delivery.
- Participate in hiring, training, and coordinating scheduling for a team of test proctors to ensure consistent and effective administration of accommodated tests.
- Review, monitor, develop, and improve workflows for students using the Testing Center.
- Implement and monitor use of assistive technology in the Testing Center and problem solve hardware and software conflicts.
- Prepare quiz and exam files for text-to-speech software. Provide training for students who have been approved for text-to-speech accommodation.
- Maintain best practices according to National College Testing Association (NCTA) Standards and Guidelines and established Testing Center policies and procedures. Maintain integrity of testing environment by checking student IDs and calculators, reviewing exam instructions (permitted and prohibited exam materials) with students, monitor test-takers throughout testing sessions in-person and via CCTV security camera, secure exam materials and secure the Testing Center according to institutional procedure.
- Maintain confidentiality in compliance with FERPA and make decisions around protecting confidentiality of disability records when communicating with colleagues, staff, faculty, students, and parents.
- Collaborate with the other MTC Coordinator(s) and Associate Director of the Mines Testing Center to revise, develop, or amend testing policies and procedures, budget, and procurement of appropriate technologies.
- Support Disability Support Services during non-busy times at the Testing Center.
Salary and Benefits
$56,000 - $61,100
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:
- Flexible health and dental care options
- Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
- Fully vested retirement plan on first day of employment, with generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
- Free RTD Ecopass
All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.
How to Apply
Applicants must:
- Complete an online application (personal information, demographic information, veteran status)
- Upload a resume or CV
- Upload a cover letter
Candidates must be currently authorized to work in the United States.
For the full job announcement and to apply, visit jobs.mines.edu or Mines Jobs. References will not be contacted until later in the selection process and you will be informed before that contact is made.
Application review will begin February 17, 2025, so please apply by February 16, 2025 at 11:59 p.m. Applications may not be accepted after that date.
It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.
Successful Completion of a Background Investigation is Required for this Position.
Minimum Qualifications:
- Bachelor’s Degree. Equivalent and relevant experience may be substituted for a traditional four year degree on a year for year basis.
- Experience with student populations to support student access, development and success.
- Experience working in a work environment with periods of high stress and high volume.
- Proficiency with Microsoft Office products, including Word, Excel, Access, PowerPoint, Publisher and Outlook.
- Outstanding interpersonal and customer service skills; strong organizational skills; ability to multi-task; ability to prioritize and respond to time-sensitive tasks.
- Excellent attention to detail and communication skills, especially during extended high volume periods.
Preferred Qualifications:
- A Bachelor’s degree from an accredited four-year institution in a related field such as education, psychology, special education, or social work
- Experience using data management software.
- Experience working with and/or using assistive technology related to testing for students with disabilities.
- Prior experience in disability services or a testing center at an institution of higher education.
- Familiarity with FERPA and protection of confidentiality of disability records.
- Familiarity with disability laws that govern higher education practices.
- Ability to supervise and train proctors, including organizing, prioritizing, and scheduling work assignments
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.
Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.
And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?
Look to Mines.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Colorado's premier engineering and applied science university for 150 years and counting
Salary : $56,000 - $61,100
