What are the responsibilities and job description for the Program Assistant I - Grand Junction position at State of Colorado?
JOB
Applications will be considered from residents and non-residents of Colorado..This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins). New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.About CDOT Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!CDOT for AllCDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/ The eligible list created from this announcement may be used to fill one or more positions. #LI-POST
EXAMPLE OF DUTIES
About the PositionThe Program Assistant I works in The Colorado Department of Transportation’s (CDOT’s) Region 3 in Grand Junction, CO. This position provides high level professional support and administrative technical assistance to the Region 3 Traffic Engineer. The Program Assistant I reads and interprets policy for the Traffic Program; acts as an extension of the Traffic Engineer and is responsible for relieving the Traffic Engineer of daily administrative duties including purchasing, budgeting, timesheets and advising the Traffic Unit Managers about personnel rules and procedures, changing in regulations, procedures and policies. The Program Assistant serves as a liaison between internal and external customers, CDOT personnel and the Region 3 Traffic Program.Your duties and responsibilities will include, but are not limited to, the following: Monitor and coordinate administrative and technical support activities for the Region 3 Traffic Program and Traffic Engineer;Serve as a liaison between internal and external customers and the Traffic Engineer;Create, build and maintain strong business relationships with various internal and external stakeholders and entities;Apply knowledge of program and project status, procedural directives, policies and guidelines to resolve problems, answer questions, and provide information;Expedite requests from or for the Traffic Engineer by understanding the Project's, Department's and Region 3's goals and priorities;Analyze reports, information and data based on general instructions and knowledge of departmental policies and procedures to provide briefings to the Traffic Engineer;Maintain an awareness of potential problems and developing situations and alert the Traffic Engineer;Receive and approve requests for appointments, speaking engagements and conferences based on knowledge of the Traffic Engineer's priorities; commit the Traffic Engineer to course of action by arranging meetings for routine matters as well as weekly, monthly and annual meetings;Gather agenda items and take meeting notes/summaries for meetings;Develop and implement office procedures to ensure the smooth operations of the Traffic Program;Prepare documents and packets for Traffic Engineer’s review and approval for Regional Leadership Team meetings, etc.;Provide document management and filing for the Traffic Program; develop and maintain accurate document retrieval for confidential records and general administrative records following the rules governing retention/disposal of documents;Assist the Traffic Engineer with tracking and monitoring the Traffic Program’s budget;Monitor contracts for encumbrances and the need for option letters;Produce Traffic correspondence and reports with Microsoft Word, Excel and/or other software needed to create appropriate information and/or reporting;Provide a high level of customer service to the general public by responding to or directing citizen complaints, concerns and inquiries on Traffic projects, obtaining information and informing the public accordingly and referring to the proper Traffic Program personnel;Other job duties as assigned.Work Environment: Work hours are primarily in office, between 8:00 AM – 5:00 PM with a flexible schedule resulting in approximately 30-35 hours a week.Occasional travel during daytime working hours to other offices within Region 3 to provide administrative support.Will be required to travel to attend and assist in trainings.
SUPPLEMENTAL INFORMATION
Applicant Checklist Complete Applications must include the following documents: A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. A detailed chronological resume. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected. Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.The Hiring Process: All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.Transfer, Non-Disciplinary Demotion or Reinstatement If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. Employment ScreeningIf an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.” Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com. Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439, and can be reached at 877.360.4636 or 888.222.0667. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.Appeal RightsIf you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Equity, Diversity, and InclusionThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.ADAAA Accommodations CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Misty.Valles@state.co.us. Former State EmployeesFormer employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.EC (PCR# 60447 / SAP# 5004440)
Applications will be considered from residents and non-residents of Colorado..This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins). New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.About CDOT Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!CDOT for AllCDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/ The eligible list created from this announcement may be used to fill one or more positions. #LI-POST
EXAMPLE OF DUTIES
About the PositionThe Program Assistant I works in The Colorado Department of Transportation’s (CDOT’s) Region 3 in Grand Junction, CO. This position provides high level professional support and administrative technical assistance to the Region 3 Traffic Engineer. The Program Assistant I reads and interprets policy for the Traffic Program; acts as an extension of the Traffic Engineer and is responsible for relieving the Traffic Engineer of daily administrative duties including purchasing, budgeting, timesheets and advising the Traffic Unit Managers about personnel rules and procedures, changing in regulations, procedures and policies. The Program Assistant serves as a liaison between internal and external customers, CDOT personnel and the Region 3 Traffic Program.Your duties and responsibilities will include, but are not limited to, the following: Monitor and coordinate administrative and technical support activities for the Region 3 Traffic Program and Traffic Engineer;Serve as a liaison between internal and external customers and the Traffic Engineer;Create, build and maintain strong business relationships with various internal and external stakeholders and entities;Apply knowledge of program and project status, procedural directives, policies and guidelines to resolve problems, answer questions, and provide information;Expedite requests from or for the Traffic Engineer by understanding the Project's, Department's and Region 3's goals and priorities;Analyze reports, information and data based on general instructions and knowledge of departmental policies and procedures to provide briefings to the Traffic Engineer;Maintain an awareness of potential problems and developing situations and alert the Traffic Engineer;Receive and approve requests for appointments, speaking engagements and conferences based on knowledge of the Traffic Engineer's priorities; commit the Traffic Engineer to course of action by arranging meetings for routine matters as well as weekly, monthly and annual meetings;Gather agenda items and take meeting notes/summaries for meetings;Develop and implement office procedures to ensure the smooth operations of the Traffic Program;Prepare documents and packets for Traffic Engineer’s review and approval for Regional Leadership Team meetings, etc.;Provide document management and filing for the Traffic Program; develop and maintain accurate document retrieval for confidential records and general administrative records following the rules governing retention/disposal of documents;Assist the Traffic Engineer with tracking and monitoring the Traffic Program’s budget;Monitor contracts for encumbrances and the need for option letters;Produce Traffic correspondence and reports with Microsoft Word, Excel and/or other software needed to create appropriate information and/or reporting;Provide a high level of customer service to the general public by responding to or directing citizen complaints, concerns and inquiries on Traffic projects, obtaining information and informing the public accordingly and referring to the proper Traffic Program personnel;Other job duties as assigned.Work Environment: Work hours are primarily in office, between 8:00 AM – 5:00 PM with a flexible schedule resulting in approximately 30-35 hours a week.Occasional travel during daytime working hours to other offices within Region 3 to provide administrative support.Will be required to travel to attend and assist in trainings.
SUPPLEMENTAL INFORMATION
Applicant Checklist Complete Applications must include the following documents: A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. A detailed chronological resume. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected. Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.The Hiring Process: All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.Transfer, Non-Disciplinary Demotion or Reinstatement If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. Employment ScreeningIf an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.” Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com. Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439, and can be reached at 877.360.4636 or 888.222.0667. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.Appeal RightsIf you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Equity, Diversity, and InclusionThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.ADAAA Accommodations CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Misty.Valles@state.co.us. Former State EmployeesFormer employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.EC (PCR# 60447 / SAP# 5004440)
