What are the responsibilities and job description for the PROGRAM ASSISTANT I - School Registrar. position at State of Colorado?
Department Information
csdb.colorado.gov
Vision Statement: CSDB aspires to be an exemplary global resource for families and professionals that excels in preparing diverse learners to transform the world with PRIDE: Positive attitude, Respect, Independence, Determination, and Excellence.
Mission Statement: The Colorado School for the Deaf and the Blind (CSDB), in collaboration with families, school districts and community partners, ... educates and inspires learners throughout the state, birth through age 21, to achieve their full human potential through comprehensive, individualized academic, transition, residential and outreach programs and resources.
Description Of Job
The eligible list established from this job announcement will be utilized to fill (1) current vacancy.
The Student Services Department is a vital part of the operations of the Colorado School for the Deaf and the Blind (CSDB). Most staff within the Student Services Department function as direct related services providers as required on identified student's Individual Education Program (IEP). The Student Services Department also oversees the legal and accreditation process for CSDB, including monitoring of student IEPs, school improvement plans, enrollment, student educational and medical records, etc.
The Student Services / Registrar performs the following duties: enroll new students; generate all student data required by State and Federal agencies (including daily enrollment, monitoring and tracking student data), implement CSDB policies related to student eligibility and continued enrollment; provide administrative support to the Director of Special Education and to staff within the Student Services program; monitor and maintain the student data base system (Infinite Campus-1.C.) and ensure all data is accurate and complete; oversee all legal aspects of the Individual Education Program (IEP) process notification and compliance campus-wide; comply with all educational records requests while following Family Education Rights and Privacy Act (FERPA) rules; uploading data and submit as per state reporting requirements.
Duties Include But Are Not Limited To
Calculate and track student enrollment/withdrawals, demographics, average daily attendance in academic and residential areas, graduation/dropout rates, disability reports, student statistics for agency, Colorado Department of Education, school districts and outside agencies. Compile Colorado State Deaf and Blind reports, including the Certification for Eligibility and Input Form. Assist in the completion of the deafblind census annually. Coordinate yearly registration events to include coordinating set up, equipment needs, collaborating with departments campus-wide to ensure all registration needs are met, enroll CSDB students by providing enrollment forms to legal guardians for completion, distribution of enrollment forms to agency departments and continue yearly pre-registration process for incoming students. Process student withdrawals and assure withdrawal completion.
Enter and assures all student registration data is updated on the campus-wide database (IC). Enter transfer credits for high school transcripts. Track student ESY eligibility. Handle phone inquiries regarding new student enrollment, collect required information and paperwork, and coordinate campus visit scheduling in coordination with Special Education Director calendar. Request and document basic information necessary to begin the enrollment process for students at CSDB. Retrieve and copy current student and alumni school records for other school districts, Social Services, colleges, and various agencies adhering to the agency policy and FERPA rules. Monitor and print High School diploma for all school graduates. Other related duties as assigned.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
OR
Class Code & Classification Description: (New)
H4R1XX PROGRAM ASSISTANT I
Minimum Qualifications
Experience Only:
Four (4) years of relevant experience in an occupation related to the work assigned to this position
OR
Education And Experience
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years
Preferred
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
Please note that communication relative to this position will occur primarily via e-mail correspondence.
How To Apply
Submit a complete on-line application andprovide/upload with application:
Applications are part of the selection process and will be reviewed by a qualified Human Resources Specialist to determine if applicants meet the minimum qualifications for this position. Applications may also be used as a part of the comparative analysis process to rank candidates and identify a top group for interview. Read this job announcement carefully before completing the on-line application. Applications must specifically address/support applicant qualifications as they relate to the requirements listed in 'Description of Job' and 'Minimum Qualifications, Substitutions and Conditions of Employment/Additional Requirements' sections. If applicable, official transcripts and/or other supporting documentation must be provided with the application to verify education / minimum qualifications / substitution / additional requirements (unofficial or copies of transcripts may serve as temporary verification only; applicant(s) selected for hire will be required to provide official transcripts to verify education). Failure to complete the application properly and include required information and/or documents, or if applications do not demonstrate that experience and/or education are consistent with the categories listed on this announcement, may result in the applicant not being considered for this position. Also, in order to be considered for this position, complete applications must be received by the application deadline/closing date. Applicants will be notified of the results of this review.
Please refer to the CO-Jobs State Employment Opportunities website ( careers.colorado.gov ) for the following information:
csdb.colorado.gov
Vision Statement: CSDB aspires to be an exemplary global resource for families and professionals that excels in preparing diverse learners to transform the world with PRIDE: Positive attitude, Respect, Independence, Determination, and Excellence.
Mission Statement: The Colorado School for the Deaf and the Blind (CSDB), in collaboration with families, school districts and community partners, ... educates and inspires learners throughout the state, birth through age 21, to achieve their full human potential through comprehensive, individualized academic, transition, residential and outreach programs and resources.
Description Of Job
The eligible list established from this job announcement will be utilized to fill (1) current vacancy.
The Student Services Department is a vital part of the operations of the Colorado School for the Deaf and the Blind (CSDB). Most staff within the Student Services Department function as direct related services providers as required on identified student's Individual Education Program (IEP). The Student Services Department also oversees the legal and accreditation process for CSDB, including monitoring of student IEPs, school improvement plans, enrollment, student educational and medical records, etc.
The Student Services / Registrar performs the following duties: enroll new students; generate all student data required by State and Federal agencies (including daily enrollment, monitoring and tracking student data), implement CSDB policies related to student eligibility and continued enrollment; provide administrative support to the Director of Special Education and to staff within the Student Services program; monitor and maintain the student data base system (Infinite Campus-1.C.) and ensure all data is accurate and complete; oversee all legal aspects of the Individual Education Program (IEP) process notification and compliance campus-wide; comply with all educational records requests while following Family Education Rights and Privacy Act (FERPA) rules; uploading data and submit as per state reporting requirements.
Duties Include But Are Not Limited To
Calculate and track student enrollment/withdrawals, demographics, average daily attendance in academic and residential areas, graduation/dropout rates, disability reports, student statistics for agency, Colorado Department of Education, school districts and outside agencies. Compile Colorado State Deaf and Blind reports, including the Certification for Eligibility and Input Form. Assist in the completion of the deafblind census annually. Coordinate yearly registration events to include coordinating set up, equipment needs, collaborating with departments campus-wide to ensure all registration needs are met, enroll CSDB students by providing enrollment forms to legal guardians for completion, distribution of enrollment forms to agency departments and continue yearly pre-registration process for incoming students. Process student withdrawals and assure withdrawal completion.
Enter and assures all student registration data is updated on the campus-wide database (IC). Enter transfer credits for high school transcripts. Track student ESY eligibility. Handle phone inquiries regarding new student enrollment, collect required information and paperwork, and coordinate campus visit scheduling in coordination with Special Education Director calendar. Request and document basic information necessary to begin the enrollment process for students at CSDB. Retrieve and copy current student and alumni school records for other school districts, Social Services, colleges, and various agencies adhering to the agency policy and FERPA rules. Monitor and print High School diploma for all school graduates. Other related duties as assigned.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
OR
Class Code & Classification Description: (New)
H4R1XX PROGRAM ASSISTANT I
Minimum Qualifications
Experience Only:
Four (4) years of relevant experience in an occupation related to the work assigned to this position
OR
Education And Experience
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years
Preferred
- Previous experience with the State of Colorado.
- Previous Registrar experience for a school.
- ASL Proficiency.
- Experience working with students who are Deaf / Hard of Hearing.
- Experience working with students who are Blind/ Visually Impaired.
- Experience working w/IEP's
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
Please note that communication relative to this position will occur primarily via e-mail correspondence.
How To Apply
Submit a complete on-line application andprovide/upload with application:
- A copy of current, valid State of Colorado Driver's License
- Current Resume. Resumes will not be accepted in lieu of a complete on-line application.
Applications are part of the selection process and will be reviewed by a qualified Human Resources Specialist to determine if applicants meet the minimum qualifications for this position. Applications may also be used as a part of the comparative analysis process to rank candidates and identify a top group for interview. Read this job announcement carefully before completing the on-line application. Applications must specifically address/support applicant qualifications as they relate to the requirements listed in 'Description of Job' and 'Minimum Qualifications, Substitutions and Conditions of Employment/Additional Requirements' sections. If applicable, official transcripts and/or other supporting documentation must be provided with the application to verify education / minimum qualifications / substitution / additional requirements (unofficial or copies of transcripts may serve as temporary verification only; applicant(s) selected for hire will be required to provide official transcripts to verify education). Failure to complete the application properly and include required information and/or documents, or if applications do not demonstrate that experience and/or education are consistent with the categories listed on this announcement, may result in the applicant not being considered for this position. Also, in order to be considered for this position, complete applications must be received by the application deadline/closing date. Applicants will be notified of the results of this review.
Please refer to the CO-Jobs State Employment Opportunities website ( careers.colorado.gov ) for the following information:
- State Employment FAQs
- Address Confidentiality Program
- ADA Accommodations
- Residency Requirements
- Medical and Dental plans
- Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
- Paid life insurance
- Short- and long-term disability coverage
- Employee Wellness programs
- Flexible Spending Accounts
- Health Savings Accounts
- 11 paid holidays per year plus generous vacation and sick leave
- Flexible work schedule options and remote-work options
- Career advancement opportunities throughout the State system
