What are the responsibilities and job description for the Lead Planning Analyst (Hybrid) position at State of Connecticut - Department of Public Health?
The State of Connecticut, Department of Public Health is hiring!
The State of Connecticut, Department of Public Health (DPH) is looking for an individual to join the Project Management Office (PMO) as a Lead Planning Analyst. In this role, you will lead emergency response efforts, provide administrative and project management support, develop policies, and facilitate communication and training to ensure effective preparedness and response initiatives. Read below to learn more and apply!
POSITION HIGHLIGHTS:
- Location: Project Management Office
- Division: Operation and Support Services (OSS)
- Address: Hartford, CT
- Work Schedule: Full-time (40 hours per week), First Shift, Monday - Friday
Please note: A flex schedule and an opportunity to telework in accordance with State policies may be permitted following the successful completion of a working test period.
WHAT WE CAN OFFER YOU:
- Visit our new State Employee Benefits Overview page!
- Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
- Professional growth and development opportunities.
- A healthy work/life balance to all employees.
WHAT YOU'LL BE DOING:
- Represent the Operational and Support Services (OSS) (administrative) division in emergency response activities, including but not limited to the Incident Management Team (IMT) and the Incident Command System (ICS).
- Establish new administrative policies and procedures to support OSS processes during emergency situations or events.
- Revise and enhance current administrative policies and procedures to introduce efficiencies.
- Act as a liaison between internal and external stakeholders regarding administrative policies and procedures, as well as between project sponsors and stakeholders.
- Promote open and clear communication among all who may be impacted by projects, initiatives, and emergency events.
- Lead cross-sectional teams of individuals through all phases of emergency response and/or projects.
- Provide project management guidance and support to units across the agency.
- Prepare and present artifacts, including comprehensive documentation, detailed processes, and monthly reports.
- Promote and manage change as a result of policy, procedure, emergency response, and project implementations.
- Manage multiple initiatives with overlapping timelines.
- Provide training and consultative services to DPH units.
- Perform related duties as required.
The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:
- Assuring the conditions in which people can be healthy
- Preventing disease, injury, and disability
- Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.
DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.
The Project Management Office is responsible for providing support to various units, projects, and initiatives across the agency.
Selection Plan
FOR ASSISTANCE IN APPLYING:
Please read or watch our Applicant Tips on How to Apply!
Please Note: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
TO APPLY
- The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
- You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
- In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
AFTER YOU APPLY
- Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
- Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
CONNECT WITH US
- Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
- Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Alyssa Hovanec at Alyssa.Hovanec@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for acting as a working supervisor for Planning Analysts engaged in planning, monitoring and evaluating programs.
DEPARTMENTS OF CHILDREN AND FAMILIES, DEVELOPMENTAL SERVICES: This class may be used as a network planner accountable for programs and plans within a specific geographical region.
DEPARTMENT OF PUBLIC HEALTH, OFFICE OF POLICY AND MANAGEMENT: This class may be used as the primary planner accountable for a large statewide planning effort coordinating work activities of state, regional or municipal agencies and resolving interagency policy issues.
EXAMPLES OF DUTIES
- Plans workflow and determines priorities;
- Assigns and reviews work;
- Establishes and maintains planning procedures;
- Provides staff training and assistance;
- Conducts or assists in conducting performance evaluations;
- Acts as liaison with other operating units and/or local/regional providers, councils and other organizations, agencies and outside officials regarding policies and procedures;
- Performs a full range of tasks in planning, monitoring and evaluating programs;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Considerable knowledge of
- relevant agency policies and procedures;
- principles and practices of state and regional planning and techniques;
- Knowledge of relevant state and federal laws, statutes and regulations;
- Considerable
- interpersonal skills;
- oral and written communication skills;
- Considerable ability to analyze policy;
- Ability to
- interpret and evaluate research data;
- utilize computer software;
- Supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Seven (7) years of experience in planning including developing written long term plans broad in scope and having impact on a number of operations.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been in planning at the level of a Planning Analyst.
NOTE: Planning is defined as collecting and analyzing technical data (social, environmental, economic, governmental), determining problems and concerns and developing long term plans accordingly. These are formal, written plans, i.e. statements of goals and objectives, recommended alternatives for action and policies and programs to achieve the goals and objectives. Generally, these plans will impact statewide activities or a large scale corporation which has branch or satellite facilities. Candidates must perform these types of planning duties the majority of time and the planning function must be the major thrust of the job.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in planning, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
- Experience working in a health and human services agency with a focus on administrative functions and services
- Experience researching and documenting administrative policies and procedures
- Experience documenting and revising processes and workflows to introduce efficiencies
- Experience leading cross-sectional teams of individuals while managing project timelines, dependencies, and milestones
