ADMINISTRATIVE ASSISTANT II - 22011649

Requisition No: 850227 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22011649

 Pay Plan: State Courts System

Position Number: 22011649 

Salary:  $39,867.55 Annually 

Posting Closing Date: 04/13/2025 

Total Compensation Estimator Tool

Position Number

22011649

Position Title

Administrative Assistant II

Job Location

Office of the State Courts Administrator, 500 South Duval Street, Tallahassee, Florida

Salary Range

$39,867.55 Annually

Job Description

This position provides fiscal support to the Office of the General Counsel by monitoring expenditures across four organization codes and reconciling associated allotments using FLAIR system reports and Microsoft Excel. The role also involves procuring goods and services through a state purchasing card, MyFloridaMarketPlace, and private vendors while adhering to relevant policies.

Additionally, this position offers administrative and clerical support by preparing and shipping meeting materials for various court committees, as well as preparing and submitting court committee work products for online publication. The responsibilities include drafting and reviewing official correspondence using Microsoft Word and Adobe Acrobat, creating, updating, and linking documents, and tracking litigation cases.

Furthermore, the position involves organizing and participating in conference calls, video meetings, and training sessions, posting judicial election materials online using a vendor-provided system, and maintaining both physical and electronic filing systems. Finally, the role requires arranging travel, including lodging, transportation, and meeting space.

Examples of work:

• Provide administrative support to the Office of the General Counsel and various court committees. Organize, staff, and provide materials for meetings, conferences, and trainings; direct inbound telephone calls, emails, and physical correspondence; process mail; arrange travel;

• Review records responsive to Requests for Public Records and/or Subpoenas for information confidential and or exempt from disclosure pursuant to Florida Rules of Judicial Administration 2.420;

• Process contracts for uploading to the DFS -FACTS system. Provide fiscal support, including reconciling organization code allotments, goods and services procurement, travel voucher preparation and review, and expenditure review; Document and file organization - Electronic and physical receipt, scanning and naming of records per established protocol; create opinion bank; review and disposition of old GC records.

• Manage online legal research and legal services contracts; distribute and manage online legal research credentials; monitor contract compliance; and

• Perform administrative duties for the Judicial Elections Advisory Committee and assist bi-yearly with the Judicial Campaign Conduct Forum

Education and Training Guidelines

Bachelor’s degree.

Two years of work experience in business administration, office skills, or a related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Additional relevant education may substitute for the recommended experience on a year-for-year basis.

Competencies

Knowledge, Skills, and Abilities:

• Knowledge of and ability to use correct English, grammar, spelling, and punctuation.

• Knowledge of and ability to perform basic mathematical operations, bookkeeping, and simple statistics.

• Ability to plan and prepare budgets, reports, correspondence, and charts in a variety of formats.

• Ability to proofread and edit correspondence and reports.

• Ability to use a personal computer and word processing applications such as Word and spreadsheets.

• Ability to organize work, establish priorities, and meet deadlines.

• Ability to organize and/or automate office procedures and maintain an effective filing system.

• Ability to manage multiple assignments, including long- and short-range projects.

• Ability to communicate clearly and effectively.

• Ability to deal tactfully with the public.

• Ability to use independent judgment and discretion concerning confidential information.

• Ability to plan, organize, and complete special assignments with general supervision.

Special Comments

To be considered for the position, all applicants must:

• Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications.

• Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, as well as explanations for any gaps in employment.

Please note that applicants who do not provide all the necessary information will not be considered for this position. 

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check. In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

How to Apply

Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, view the State Courts System page at jobs.myflorida.com/go/State-Courts-System/2814300/

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $39,868