ADMINISTRATIVE ASSISTANT III - 48004058

Requisition No: 840842 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT III - 48004058

 Pay Plan: Career Service

Position Number: 48004058 

Salary:  $3,276.73 

Posting Closing Date: 01/28/2025 

Total Compensation Estimator Tool

DIVISION OF VOCATIONAL REHABILITATION
LOCATION: Tallahassee -TURLINGTON BUILDING

ADMINISTRATIVE ASSISTANT III

Position Number: 48004058
Minimum Hiring Salary: $3,276.73 Monthly

 

*The salary may be negotiable dependent upon years of experience, education level and available salary rate. 

 

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

 

Job Description:

 

The Division of Vocational Rehabilitation is looking for an organized, helpful and dynamic team player to provide administrative support to the Chief of Field Services.  Duties include but are not limited to:

• Administrative:
  • managing records and files for the bureau, and their appropriate disposal
  • maintaining calendars and itineraries
  • preparing memoranda, emails, reports, and letters
  • developing and analyzing spreadsheet, graphs, and charts of data
  • responding to telephone inquiries
  • assisting with meeting planning to include meeting logistics, transportation, training materials, schedules, registrations, travel, and hotel/meeting space logistics
• Purchasing
  • preparing, tracking, amending, canceling or closing-out purchase orders and p-card transactions
  • ensuring that services and commodities are procured accurately and received timely
  • tracking budget allocations, encumbrances, expenditures, reconciling monthly expenditures, and briefing the supervisor
• Travel:
  • preparing and processing travel authorizations and reimbursements
  • coordinating travel logistics and itineraries
  • tracking travel expenditures and projecting estimated cost for planning purposes

 

Minimum Requirements:

• A bachelor's degree from an accredited college or university, and two years of administrative experience. A master's degree from an accredited college or university can substitute for one year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. 
• Experience in MyFloridaMarketPlace preferred
• Proficient in verbal and written communication
• Proficient in Excel, PowerPoint and Visio
• Excellent organization skills
• Proficient in multitasking

 

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of administrative principles and practices

Knowledge of office procedures and practices

Knowledge of the methods of data collection

Knowledge of the principles and techniques of effective communication

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing

Ability to prepare correspondence and administrative reports

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to utilize problem-solving techniques

Ability to work independently

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

 

 ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

 

Gaps of employment 3 months or more MUST be addressed on the application.

 

STATE OF FLORIDA EMPLOYEE BENEFITS *information changes based on position*

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

 

STATE OF FLORIDA EMPLOYEE BENEFITS:

• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Career Service employees earn 8.667 hours of sick leave credits per month
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction

 

Benefits information can be found on the following website:

http://mybenefits.myflorida.com/

 

RESUME:

If you wish to submit a resume with your application, please attach when applying for this vacancy.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $25,000