What are the responsibilities and job description for the OPS ADMINISTRATIVE ASSISTANT II - 71900400 position at State of Florida?
Requisition No: 845581
Agency: Department of Law Enforcement
Working Title: OPS ADMINISTRATIVE ASSISTANT II - 71900400
Pay Plan: Temp
Position Number: 71900400
Salary: $36,050.00
Posting Closing Date: 01/29/2025
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OPS ADMINISTRATIVE ASSISTANT II
OFFICE OF EXECUTIVE INVESTIGATIONS
ANALYTICAL AND BUSINESS
**Open-Competitive Opportunity**
POSITION SUMMARY:
This position serves as the Administrative Assistant II for the Office of Executive Investigations (OEI) by initiating and executing critical administrative tasks necessary to support the operations of OEI. It requires independent work in assisting management in the coordination of and carrying out of the administrative assignments which are complex in nature and broad in objective. This work includes the performance of administrative activities which involves independently planning administrative objectives and priorities.
DUTIES & RESPONSIBILITIES:
Specific duties include:
- Tracking incoming correspondence and response to ensure proper and timely follow-up and completion by assigned staff;
- Preparing, proofreading and reviewing general correspondence, reports and presentations;
- Providing assistance within established timeframes with minimal errors;
- Monitoring the OEI Main telephone line and forwards information to the OEI Duty Agent;
- Maintaining both the investigative and background’s filing system;
- Assisting in the purge of all investigative and background files;
- Assisting the SAC, ASAC, Administrator and Special Agent Supervisors with various projects and assignments;
- Entering all Level I Background Investigations into the Automated Investigative Management System (AIM);
- Processing Background Name Changes; and
- Performing other related duties willingly and in a manner consistent with the standards
described above where appropriate, or as requested.
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of administrative principles and practices. Knowledge of office procedures and practices;
- Knowledge of the methods of data collection;
- Knowledge of the principles and techniques of effective communication;
- Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing;
- Ability to prepare correspondence and administrative reports;
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to utilize problem-solving techniques;
- Ability to work independently;
- Ability to plan, organize and coordinate work assignments;
- Ability to communicate effectively; and
- Ability to establish and maintain effective working relationships with others.
BASE SALARY:
- $36,050.00
HOW YOU WILL GROW:
FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.
OUR SALARY & BENEFITS:
Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE’s pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including:
- State of Florida Tuition Waiver Program;
- Paid holidays, vacation and sick leave;
- HMO and PPO health insurance options with premiums starting as low as $50 per month;
- $25,000 in automatic life insurance coverage;
- Multiple supplemental insurance options including: dental, vision, disability and more;
- Paid maternity leave and parental leave following the birth or adoption of a child;
- Pension and investment retirement plan options; and
- Tax deferred medical and child care reimbursement accounts.
ABOUT OUR AGENCY:
The Florida Department of Law Enforcement (FDLE) employs more than 1,900 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.
HIRING PROCESS:
You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Future vacancies may be filled from this position advertisement.
BACKGROUND:
FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant’s immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision.
NOTES:
Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.
REMINDERS:
- Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.
- If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida hires only U.S. citizens and lawfully authorized alien workers.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $36,050
