OPS STAFF ASSISTANT - 42901464

Requisition No: 845974 

Agency: Agriculture and Consumer Services

Working Title: OPS STAFF ASSISTANT - 42901464

 Pay Plan: Temp

Position Number: 42901464 

Salary:  $15.00 Hourly 

Posting Closing Date: 02/17/2025 

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OPS STAFF ASSISTANT

DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES 

FLORIDA FOREST SERVICE

***OPEN COMPETITIVE OPPORTUNITY--

THIS IS A FULL-TIME OTHER PERSONAL SERVICES (OPS) POSITION***

CONTACT:

John Craig (386) 503-7352 or Felicia Thomas (386) 585-6158

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and three (3) years of secretarial or clerical work experience or;

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience or;

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

Flexible Schedule between the hours of 7:00 AM – 5:30 PM

JOB DUTIES:

This is administrative work assists an official in the operation of a program or work unit. The employee assigned to a position in this class researches and gathers data and prepares written reports; independently initiates special projects; interprets policy; provides guidance and assistance to further the achievement of the goals of the work unit or program; formulates projections and recommendations; and makes independent conclusions based on data available.

EXAMPLES OF WORK PERFORMED:

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. Examples of work performed are not to be used for allocation purposes.)

• Performs fiscal, personnel, purchasing, statistical, reporting and other major office functions.
• Daily processing all purchases made by account holders of the Fire Mitigation Team in Region 2.
• Processes a variety of routine correspondence, investigates subject matter and prepares replies.
• Maintains files containing reporting requirements for the fiscal, technical and administrative management of projects.
• Accounting for firewise grant program within the region including the management of budget requirements for participating districts.
• Collects, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Serves as liaison between the Region 2 Fire Mitigation, the Field Operation Bureau and the Director's Office.
• Tracking and the processing of travel forms needed for deployment, field projects and training.
• Preparation and accounting for the proper and timely processing of the encumbrances of all purchase orders.
• Maintains personnel and training records.
• Performs duties related to all personnel matters including, but not limited to personnel policies and procedures, initiating the drug and alcohol testing program, participating in recruitment procedures, preparing employment candidate packages, administering the Worker's Compensation Program, provides information on insurance and retirement benefits and time keeping.
• Public records request liaison.
• Coordinates and performs special assignments, research and reports as assigned by the Forest Area Supervisor and Deputy Chief of Field Operations.
• Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to maintain files.
• Ability to operate a computer, FAX machine, copier and other office machines for the purpose of composing and processing a wide variety of correspondence and reports.
• Ability to prepare correspondence and administrative reports.
• Ability to perform basic arithmetical calculations.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck. 

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com;

• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);
• Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
• Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $15