PROGRAM SPECIALIST IV-DOE - 48001618

Requisition No: 839193 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48001618

 Pay Plan: Career Service

Position Number: 48001618 

Salary:  49,584.67 - 54,543.14 

Posting Closing Date: 03/14/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Public Schools

Bureau/Office of Exceptional Education and Student Services

Location: Tallahassee Turlington Building

Program Specialist IV – Career Service

Salary Range: $49,584.67 - $54,543.14

Candidates are typically hired at the minimum salary.

This advertisement may be used to fill multiple vacancies for up to six months.

Mission of the Bureau of Exceptional Education and Student Services

The Bureau of Exceptional Education and Student Services (Bureau) administers programs for students with disabilities. Additionally, the Bureau coordinates student services throughout the state and participates in multiple inter-agency efforts designed to strengthen the quality and variety of services available to eligible students with disabilities.

Office Contact

Kaitlyn Williams, 850-245-0798

Job Description

This position is assigned to the Program Accountability, Assessment and Data Systems (PAADS) unit of the Bureau of Exceptional Education and Student Services (BEESS), to assist with the management of grant processes for IDEA B grant funding. The employee’s time and effort are assigned to a dedicated function as is indicated on the monthly payroll. Attendance at work is an essential job function. This position is expected to perform these duties with a minimum of direct supervision.

*This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Develops, disseminates, and processes IDEA grant application forms and instructions to school districts and eligible applicants.
• Provides technical assistance to Bureau staff, school districts, and other funded entities related to project/grant administration and management.
• Works as a team member to accurately, timely, and efficiently complete special education annual federal data reports and the Annual Performance Report.
• Collaborates with Department and Bureau staff and other resource persons to ensure that responses to inquiries are made promptly and efficiently.
• Develops and prepares accurate and timely publications for dissemination to Department and Bureau staff, district personnel, and other interested parties.
• Collaborate with Department employees, district personnel, and others.
• Provides technical assistance to the bureau, districts, and Project Managers on Entitlements and Discretionary grant applications and the amendment process.
• Works with a team to review all Entitlement and Discretionary Projects grant applications.
• Will assist other sections as related to their expertise.
• Performs other duties as assigned.

Who We’re Looking For

The ideal incumbent is someone who has a working knowledge and understanding of state rules and regulations regarding personnel management. Someone who excels in working under tight timeframes with competing deadlines. Organizational skills and ability to multitask are key to being able to successfully complete the duties and responsibilities of this position. Since this position travels and presents at conferences as well as provides training on a needed basis, the perspective applicant needs to be able to travel and is comfortable presenting to people and training new staff.

Knowledge, Skills, and Abilities

• Knowledge of Federal funding for Exceptional Student Education (ESE), grants management, and data reporting requirements.
• Skilled in Request For Applications (RFA’s) development
• Skilled in data collection and reporting.
• Ability to communicate effectively verbally and in writing
• Ability to plan, organize and coordinate work assignments
• Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations
• Ability to establish and maintain effective working relationships with others         
• Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $49,585 - $54,543