STAFF ASSISTANT - 43000055

Requisition No: 845642 

Agency: Financial Services

Working Title: STAFF ASSISTANT - 43000055

 Pay Plan: Career Service

Position Number: 43000055 

Salary:  $33,759.96 - $51,384.60 

Posting Closing Date: 02/04/2025 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: STATE FIRE MARSHAL

BUREAU: FIRE PREVENTION

CITY: TALLAHASSEE

COUNTY: LEON

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

For a more complete list of benefits, visit www.mybenefits.myflorida.com

SPECIAL NOTES:

High School Diploma or equivalent is required.

Additional requirements:

• One (1) or more years’ experience entering data into a database.
• One (1) or more years’ experience working in an administrative support position.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to collect, evaluate, and analyze data related to administrative functions.
• Ability to understand written sentences and paragraphs in work related documents.
• Ability to communicate effectively with others in writing and verbally as indicated by the need of the audience.
• Ability to talk to others effectively to convey information.
• Ability to maintain effective working relationships with others.
• Ability to maintain an electronic filing system.
• Ability to work independently.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize and coordinate work activities.
• Ability to perform basic arithmetical calculations.
• Knowledge of office equipment operations.
• Knowledge of methods of data collection. 
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including Microsoft applications.

BRIEF DESCRIPTION OF DUTIES:

Gives directions to citizens, State Agencies and Architects on the proper use of the State Fire Marshal Plans Review Portal as it relates to registration and plans submittals. Prepares and maintains records in the Plans Review Software system for the timely distribution of invoices for plans review and reconciles payments received for plans review services. 

Provides high-level administrative support to the Engineering Specialist IV Supervisor and staff by coordinating plans assignments to staff using the Plans Review Software.  Maintains office supply inventory and makes recommendations for office supply orders for the section.  Provides additional administrative support to the staff for other assigned responsibilities by coordinating meetings, gathering, arranging, and preparing materials for review, as well as taking and transcribing notes from those meetings, as necessary or required.  Maintains appointment calendar using Microsoft Outlook Calendar. Responsible for proper handling of general correspondence, memorandums, and reports for the section.  This is to include prioritizing, editing, creating, maintaining and/or coordination of simple letters to more complex documentation.

Receives incoming telephone calls on multi-line communications system and greets walk-in customers.  Receives, opens, date stamps and distributes incoming mail and plans.  Assists citizens, law enforcement agencies, other state agencies and the fire service regarding applicable Florida Statutes and State Fire Marshal Rules and Regulations, by providing basic information, and routing technical and other calls to the appropriate person.

Other duties as assigned.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $33,760 - $51,385