What are the responsibilities and job description for the Legal Assistant position at Stearns Weaver Miller Professional Staff?
Stearns Weaver Miller, a full-service commercial law firm serving clients throughout Florida is seeking a full time Legal Assistant with a minimum of 3 years of experience working in an office environment. This position will assist multiple attorneys in our commercial real estate department, litigation/ administrative law department and our intellectual property department. While experience in all these areas is not required (we are willing to train), a willingness to learn and adapt is essential.
Responsibilities
- Managing legal documents
- Creating and formatting documents
- Editing and tracking (i.e. “redlining”) document
- Managing internal and client deadlines
- Assisting Real Estate paralegals to prepare attorney(s) for closings
- Preparing closing binders / post-closing
- Working with title insurance companies to satisfy commitment requirements
- Preparing and filing of legal documents with state, county, appellate, and federal courts, and in Florida administrative proceedings (e-filing knowledge is a must)
- Arranging for delivery of legal correspondence to clients, court and agency officials
- Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, case deadlines, etc.)
- Manage IP database
- Making travel arrangements
- Performing a variety of administrative functions such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time and answering phones
- Organizing and maintaining paper and electronic files
Skills
- Knowledge of federal, state and county court rules and e-filing procedures
- Familiar with Florida government branches
- Must have excellent proofreading, document formatting, and redlining skills
- Must be punctual, meticulous, organized, proactive, reliable and self-motivated
- Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously
- Must have excellent verbal and written communication skills
- Working knowledge of Microsoft 2016 Outlook, Adobe, Excel and advance working knowledge of Word functions.
- Ability to work with a database
- Ability to work in a face paced team environment while maintaining a professional demeanor
Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.
