What are the responsibilities and job description for the Administrative Specialist position at State of Hawaiʻi?
Coordinates daily accounts payable and receivables, data entry, file maintenance of vendors, purchase orders, pCard, journal vouchers, treasury deposits, and payroll.
Coordinates and manages fiscal functions including but not limited to determining ability, allocability, and reasonableness, procurement, tracking, processing, reporting and assisting in audits, on as needed basis.
Coordinates and manages the purchasing of office supplies and other office-related needs and works with the other Governor Office staff and Administrative Services Officer for office purchases.
Provides reports and data to assist with the preparation of the Office of the Governor budget.
Assists with related reports as requested by B&F, DAGS, Legislature, and auditor(s).
Assists with departmental requests for the Governor’s approval to ensure effective and efficient statewide Government operations.
Under the supervision of the Administrative Services Officer, researches and makes recommendations on process improvements to promote efficiency and effectiveness as well as fiscal, procurement, HR, and time and leave policies and procedures.
Provide first line support for any information technology issues and equipment by telephone, email or remote support when possible.
Perform site visits to various locations within the office to analyze technical issues and may carry heavy equipment.
Support computers, copiers, smart phones and applications. Monitor and escalate alerts from antivirus systems. Monitor backup system alerts and escalate errors.
Serves as a Procurement Officer for the Office of the Governor and is responsible for extensive support functions associated with inventory tracking and record keeping, property management, and risk assessment.
Special projects and other duties as assigned by the Administrative Services Officer, Chief Operating Officer, and Governor.
