Administrative Assistant 1

Description

NOTE:All applicants must apply by 4:59 PM MST on the closing date.

The Idaho Department of Parks and Recreation is seeking a dedicated and detail-oriented Administrative Assistant 1 to join our team at the East Region Office in Idaho Falls.

In this role, you will provide essential administrative support to regional operations while delivering exceptional customer service to both staff and the public. Your contributions will help maintain efficient office functions and create a welcoming environment for visitors. You will report directly to the Administrative Assistant 2 and collaborate closely with regional and park staff.

Located in Idaho Falls, our East Region Office serves as a hub for the region’s parks and recreational activities. Nestled near the Snake River and surrounded by outdoor adventures, Idaho Falls offers a vibrant community and stunning natural scenery. Whether you enjoy hiking, fishing, or simply exploring the great outdoors, our location provides the perfect backdrop for work and play.

This is a part-time position with 20 to 25 hours per week and is limited to 1,040 hours per fiscal year (July 1 - June 30).

Join our team and make a difference in supporting Idaho’s beautiful natural spaces!

Learn more about the Idaho Department of Parks & Recreation:www.parksandrecreation.idaho.gov

For questions about this position, please contact hiring manager, Joyce Storey, East Region Administrative Assistant 2, at:

• Phone: 208-525-7121
• Email: joyce.storey@idpr.idaho.gov
  
  

EXAMPLE OF DUTIES

• Answer phones and greet the public with professionalism and courtesy. Provide telephone and message services for office staff and field calls appropriately.
• Maintain an organized and presentable office environment, ensuring the general appearance is welcoming to visitors.
• Support the office with supply management by monitoring stock levels, ordering necessary items, and maintaining organized inventory records.
• Assist customers with registrations, permits, and retail purchases.
• Manage the foyer display with current brochures and in-season materials, ensuring accuracy and relevance.
• Deliver outstanding customer service by responding to inquiries promptly and courteously.
• Utilize Microsoft applications to create professional documents, letters, and labels.
• Assist with monthly reports such as vehicle maintenance logs, park reports, and retail inventory and sales.
• Proofread and edit office documents including letters, memos, contracts, and advertisements to ensure accuracy and professionalism.
• Distribute incoming mail and process outgoing mail efficiently, including express mail arrangements.
• Complete inventory requests accurately and maintain inventory records.
• Perform monthly resale item inventory and report discrepancies to the supervisor.
• Assist with end-of-season registration and permit sticker wrap-up.
• Monitor and maintain fleet vehicles, schedule regular services, and ensure they are fueled and available for staff use.
• Compile maintenance and expense reports for region vehicles.
• Work with the supervisor, region manager, park staff, and department staff to schedule, coordinate, and assist with arrangements for meetings, workshops, receptions, and other events held in the region.
• Offer support to ensure successful event execution.
• Assist in monitoring park websites and social media for necessary updates and events.
• Assist parks in promoting events.
  
  

Minimum Qualifications

• Good knowledge of office support functions including word processing, spreadsheet software, and other Microsoft Applications, filing, composing a variety of business documents, and reception. Typically gained by at least two years of experience performing administrative tasks in a professional setting; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
• Good knowledge of gathering and compiling data. Typically gained by at least two years of experience collecting, organizing, and analyzing information; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
• Good knowledge of balancing and coordinating a workload for multiple projects. Typically gained by at least two years of experience managing tasks, prioritizing assignments, and meeting deadlines; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
• Experience in interpreting, applying, and explaining complex information. Typically gained by at least six months to one year of experience reviewing, understanding, and communicating policies, procedures, or regulatory information to various stakeholders.
  
  

Do What You Love, Love What You Do

WHY IDPR?We are innovators in outdoor recreation, committed to excellent service and resource stewardship. We foster experiences that renew the human spirit and promote community vitality. Our mission is to improve the quality of life in Idaho through outdoor recreation and resource stewardship. IDPR manages 30 state parks, trails and attractions throughout every region of Idaho and the registration programs for boats, snowmobiles and other off-highway vehicles (OHV). Money from these registration programs goes back to users to develop and maintain trails, facilities and programs. IDPR also provides free education courses for boaters and OHV operators.To learn more about Idaho Department of Parks and Recreation please visit:https://parksandrecreation.idaho.gov/

BENEFITS:We offer a competitive benefits package which includes excellent medical, dental and vision insurance. There is generous vacation and sick leave accrual that begins as soon as you start. There are eleven paid holidays in a year; participation in one of the Nation's best state retirement systems; multiple saving plans and optional 401K; life insurance; wellness programs; ongoing training opportunities and more.For additional information related to benefits and/or State programs, please visit:https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.