Administrative Assistant (State Appellate Public Defender)

Description

State of Idaho Opportunity

Administrative Assistant

Full-time (40 hours) - $21.00 - $23.00 per hour

Defending zealously, advancing fairness, and advocating with integrity.

Applications will be accepted through 4:59 PM MST on the posting end date.

LOCATION

Boise, Idaho. As Idaho’s capital, Boise is at the heart of a growing metropolitan area of approximately 800,000 and serves as a regional commercial center. Boise offers a rich variety of cultural and recreational opportunities, with fly-fishing, biking, skiing, kayaking, and hiking all within close proximity.

ABOUT US

The State Appellate Public Defender (SAPD) consists of two distinct units. The Capital Litigation Unit (CLU) represents indigent clients who have been convicted of murder and sentenced to death. The CLU handles both post-conviction proceedings in the trial court and appeals before the Idaho Supreme Court. The Appellate Unit (AU) represents indigent clients in juvenile, misdemeanor, felony, and post-conviction appeals.

BENEFITS

Best Retirement Available In The Nation

The State of Idaho has one of the Nation’s best state retirement systems (PERSI) that offers a lifetime benefit.

Other Excellent Benefits

• Excellent low-cost medical, dental, and vision insurance;
• Generous vacation and sick leave accrual beginning as soon as you start;
• Paid parental leave;
• Eleven paid holidays per year;
• Multiple retirement savings plans, including optional 401K and Deferred Compensation plan;
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance;
• Employee Assistance Program;
• Flexible Spending Accounts; and
• Wellness Programs.

The State of Idaho offers a robust total compensation package, for additional information related to benefits and/or State programs, please visit:

https://dhr.idaho.gov/information-for-state-employees/

The SAPD is also a qualifying employer for the purposes of the Public Service Loan Forgiveness Program (PSLF).

POSITION & RESPONSIBILITIES

The Administrative Assistant performs a wide variety of administrative support functions that enable attorneys to function effectively. Primary responsibilities include, but are not limited to:

• Answering, screening, and routing a high volume of telephone calls from clients and the public;
• Drafting, proofreading, and electronically filing a variety of legal documents;
• Proofreading outgoing briefs for grammar, spelling, punctuation, organization, clarity, and content;
• Processing incoming legal filings and calendaring deadlines;
• Processing and distributing incoming mail;
• Communicating with the Idaho Supreme Court, Idaho Court of Appeals, and various district courts across the State of Idaho;
• Updating and maintaining an administrative office calendar; and
• Greeting visitors as necessary.

MINIMUM QUALIFICATIONS

The Administrative Assistant must have a minimum of two (2) years’ experience performing administrative tasks in a professional office environment. An associate degree is preferred but not required. Law office experience, including knowledge of legal terminology and criminal law and procedure, is strongly preferred. Proficiency with Microsoft Office suite, including Outlook, Word, and Excel and the ability to operate standard office equipment such as a fax machine, copy machine, and multi-phone telephone system is required.

KNOWLEDGE, SKILLS & ABILITIES

The Administrative Assistant interacts daily with a diverse group of individuals, including but not limited to, clients, their families, attorneys, court clerks, the public and deals with sensitive information on a regular basis. As a result, excellent communication skills, along with the ability to maintain client confidentiality is required.

The Administrative Assistant must be detail-oriented, able to prioritize multiple work assignments and meet deadlines, and capable of working independently with minimal supervision. It is imperative that the candidate have the ability to proofread documents for spelling, grammar, punctuation, and sentence structure.

The ability to read, write, and converse in Spanish, as well as translate documents, is preferred.

HOW TO APPLY

Qualified applicants who would like to apply for this position must submit the following: 1) cover letter, 2) resume, and 3) list of two references. Application materials must be submitted no later than Wednesday, February 19, 2025, at 4:59 p.m. Application materials should be submitted through the Careers with the State of Idaho website, https://statecareers.idaho.gov/, and not directly to the agency.

For inquiries regarding this position, please contact Elizabeth Todd, Office Administrator, at (208) 334-2712 or elizabeth.todd@sapd.idaho.gov.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities. Discrimination based on veteran status, disability, race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws, is prohibited.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities. Auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

• Benefits may not be applicable for temporary or seasonal positions.