Accounting Specialist-Fiscal Policy/Budget

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Fiscal/Budget.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Major Function

Under the general supervision of the Public Service Administrator prepares and posts all expenditure transactions that are processed through the Fiscal Unit directly into the Statewide Accounting Management System (SAMS). The incumbent is responsible for preparing contract obligation documents (CODs). The Accounting Specialist prepares trust fund, commercial, and revolving fund vouchers, and processes travel vouchers for Comptroller employees and court reporters.

Job Responsibilities

• Pre-audits commercial, employee travel, general assembly mileage and per diem, state offset, state withholding, and revolving fund invoices in accordance with applicable regulations and procedures.
  • Prepares and inputs payment voucher documents into the SAMS system.
  • Performs various routine data entry functions for the Court Reporting Services.

• Maintains and reconciles the vendor invoice log. Scans all vendor invoices into the system vendor file.

• Reviews contracts for compliance with applicable regulations and procedures.
  • Prepares CODs for filing.
  • Maintains obligation tracking system.
  • Reconciles contract report.
  • Inputs purchase orders and amended purchase orders directly into SAMS.
  • Scans all contacts and obligation documents into the system contract and obligation file.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completions of two (2) years of college and one (1) year of technical accounting experience.

OR

• Requires four (4) years of related clerical bookkeeping experience.

Knowledge, Skill and Abilities

• Requires extensive knowledge of office methods and procedures.
• Requires ability to use mainframe and microcomputer based programs.
• Requires ability to apply established accounting methods and techniques.
• Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Requires ability to use analytical and fact-finding techniques.
• Requires ability to follow written and oral instruction of moderate complexity.
• Requires good written and oral communication skills.
• Require ability to maintain satisfactory working relationships with other employees and the general public.
• Requires ability to interpret rules and procedures.
• Requires ability to audit, footnote, and cross-reference various documents to guarantee correct payment.
• May require ability to analyze routine accounting records and documents.

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.