What are the responsibilities and job description for the Assistant Human Resources Manager position at State of Illinois?

Job Requisition ID : 44298

Closing Date / Time : 02 / 21 / 2025

Agency : Office of the State Fire Marshal

Class Title : PUBLIC SERVICE ADMINISTRATOR - 37015

Skill Option : General Administration / Business Marketing / Labor / Personnel

Bilingual Option : None

Salary : Anticipated Starting Salary $7,966 - $9,500 / Month

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : None

A RESUME IS REQUIRED FOR THIS JOB POSTING

Please attach a DETAILED Resume / Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned,

and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application.

Please note that the Office of the State Fire Marshal must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

POSTING IDENTIFICATION NUMBER

44298

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Marketing Statement

The Office of the State Fire Marshal (OSFM) is accepting applications to fill the position of Public Service Administrator, Option 1, Assistant Human Resources Manager. The agency is seeking to hire a highly responsible, independent candidate with past experience working in the field of Human Resources. The Assistant Human Resources Manager will be tasked with a variety of administrative duties which include, but are not limited to, oversight of employee transactions related to the Family Medical Leave Act (FMLA), leaves of absence, employee timekeeping, benefits, and retirements. The ideal candidate also possesses a background in the leading and conducting of interviews and development of position descriptions. This position will also serve as an assistant to the agency Labor Administrator, providing support in various labor issues arising within the workplace. This position will be responsible for the development and maintenance of a bureau records retention policy. The ideal candidate should be detail-oriented and possess the analytical skills necessary to guide them in making accurate and informed decisions in the best interests of the Human Resources and Special Projects Division and OSFM. As the Assistant Human Resources Manager and employee of the State of Illinois, the selected candidate will have access to state healthcare, benefits, and a pension plan. We invite all qualified applicants to apply to join the OSFM team.

Essential Functions

Under the general direction of the Human Resources and Special Projects Manager for the Office of the State Fire Marshal (OSFM), serves as the Assistant Human Resources Manager.

Oversees HR staff performing employee transactions related to Family Medical Leave Act (FMLA), leaves of absence (LOA), employee benefits, Agency timekeeping, employee onboarding, and retirements or separations.

Serves as Classifications Lead for the OSFM.

Serves as confidential assistant to Labor Relations Administrator in matters of Labor Relations for OSFM.

Works in conjunction with OSFM Records Retention Officer in the design, development, and implementation of appropriate standards, policies, and procedures to provide maintenance protection in reference to Human Resources files.

Serves as full-line supervisor.

Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.

Requires three (3) years human resources experience in fire service or public safety organization.

Preferred Qualifications

Prefers three (3) or more years of experience in the coordination and application of HR transactions related to FMLA, timekeeping, insurance benefits, and retirements.

Prefers three (3) or more years of experience in position description development, classification processes, and the determining of reporting structures and class specifications.

Prefers one (1) or more year of experience in the utilization of a human resources software system, such as the human capital management (HCM) software system.

Prefers two (2) or more years of experience in the application of Collective Bargaining Agreements.

Prefers prior experience in the development and maintenance of a records retention policy.

Prefers two (2) or more year of professional experience establishing and implementing hiring plans to include vacancy advertisement, processing of applications to vacancy advertisement, leading and conducting interviews, and documenting hiring sequence activities.

Prefers two (2) or more years of professional experience working with a structured interview and selection hiring process.

Prefers two (2) or more years developing effective interview questions.

Prefers two (2) or more years of experience serving in a lead or supervisory role, assigning, and reviewing work, providing guidance, mentoring, and training.

Prefers three (3) or more years of experience in the utilization of MS Word, Adobe, Excel, and Teams or other similar software programs.

Conditions of Employment

Requires a current and valid State ID.

Requires the ability to pass a background check.

Requires the ability to travel with overnight stays as appropriate.

Requires the ability to pass drug screening.

Overtime is a condition of employment, and you may be requested to work overtime including scheduled, unscheduled, or last-minute overtime.

Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours : Monday - Friday 8 : 30 AM - 5 PM, Hybrid work schedules available

Work Location : 1035 Stevenson Dr Springfield, IL 62703-4259

Agency Contact : Kathy Fairfield

Email : sfm.hr@illinois.gov

Phone # : 217-785-6746

Posting Group : Office & Administrative Support

About the Agency

The Office of the Illinois State Fire Marshal (OSFM) is dedicated to working with our partners and providing assistance to the fire service in the protection of life, property, and the environment through communication, inspection, investigation, certification, and licensing. The OSFM is committed to fostering a work environment that values diversity, equity, and inclusion.

All OSFM interviews are in-person located at 1035 Stevenson Drive, Springfield, IL 62703.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following :

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

13-14 paid holidays per year dependent on election years

Flexible Work Schedules (when available dependent upon position)

12 Weeks Paid Parental Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

GI Bill® Training / Apprenticeship Benefits eligibility for qualifying Veterans

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information regarding State of Illinois Benefits follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $7,966 - $9,500

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