What are the responsibilities and job description for the Executive I - Procurement Specialist position at State of Illinois?
Agency: Department of Agriculture
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Closing Date/Time: 03/19/2025
Salary: $5703 - $8170 anticipated starting salary monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45244
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Under direction, organizes, plans, drafts, controls and directs agency-wide Procurement processes for acquisition of goods and services and related contract administration functions.
- Reviews, maintains and monitors the Procurement database to ensure the status of all procurement projects are current and proceeding on schedule.
- Provides daily instructions and assistance to Agency personnel in relation to Solicitation and Contract initiation and development to ensure compliance with all Procurement Code requirements, State and Federal Statutes and all Chief Procurement Office rules and regulations
- Directs management studies of procurement administrative procedures to resolve problems and improve functions; verifies that contracts and all supporting documents are properly completed, signed and filed.
- Performs other duties as required or assigned which are reasonably within the duties enumerated above
Specialized Skills
- One year of responsible administrative experience in procurement experience and experience writing and drafting Request for Quote (RFQ's), Invitation for Bid (IFB's), Request for Proposal (RFP's) and Requests for Information (RFl's) is required.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
- Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
Preferred Qualifications
- Prefers one year of responsible administrative experience in procurement experience and experience writing and drafting Request for Quote (RFQ's), Invitation for Bid (IFB's), Request for Proposal (RFP's) and Requests for Information (RFl's)
- Prefers extensive knowledge of the principles and practices of public and business administration.
- Prefers experience working with State of Illinois procurement rules, procedures, and electronic system, or substantially similar bureaucratic and complex systems.
- Prefers working knowledge of the principles of governmental accounting and procurement.
- Prefers the ability to process and track a large number of procurements.
- Prefers knowledge of creating and executing contract documents.
Conditions of Employment
- Requires completion of a name-based background screening and self-disclosure of criminal history.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am - 4:30pm Monday thru Friday
Work Location: 801 E Sangamon Ave, Springfield, Illinois, 62702
Agency Contact: Bureau of Human Resources
Email: AGR.HumanResources@illinois.gov
Phone #: 217-785-5099
Posting Group: Leadership & Management
The Illinois Department of Agriculture administers an annual budget of approximately $200 million and employs more than 400 people statewide, with several hundred more seasonal employees hired during the summer to support the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the State's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed, and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the State's horse racing programs.
AGR values employees with different backgrounds, life experiences, and talents.
AGR offers a robust benefit package including;
- Monday-Friday work schedule
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance
- 12 Weeks paid maternity/paternity leave
- Pension Plan
- Public Service Loan Forgiveness
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn twelve (12) paid sick days annually
- Ten to twenty-five (10-25) paid vacation days based on years of service
- Employees earn three (3) paid personal days pro-rated based on start date
- Thirteen - Fourteen (13-14) paid state holidays annually
If this opportunity appeals to you, please apply today!
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $5,703 - $8,170
