What are the responsibilities and job description for the Facility and Program Procurement Manager position at State of Illinois?

Job Requisition ID : 43257

Agency : Department of Human Services

Class Title : PUBLIC SERVICE ADMINISTRATOR - 37015

Skill Option : General Administration / Business Marketing / Labor / Personnel

Bilingual Option : None

Opening Date : 01 / 31 / 2025

Closing Date / Time : 02 / 14 / 2025

Salary : Anticipated Salary : $7,966 - $11,759 per month ($95,592 - $141,108 per year)

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : RC063

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43257

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Assistant Secretary’s Office is seeking to hire a Facility and Program Procurement Manager at the Agency Procurement Office located in Springfield, Illinois. The position will review Invitations for Bid (IFB) and Requests for Proposal (RFP) submitted by facilities, verifying all procurement rules, Comptroller Rules and Office of Contract Administration Rules are adhered to, modifying, or making corrections where required; serves as coordinator for Small Business Set Aside procurements and state-use contracts for the Department; and provides training to Department of Human Services (DHS) staff regarding changes in the Illinois Procurement Code Manual and related issues.

Essential Functions

Serves as Facility and Program Procurement Manager.
Reviews Invitations for Bid (IFB) and Requests for Proposal (RFP) submitted by facilities and program areas, verifying all procurement rules, Comptroller Rules and Office of Contract Administration Rules are adhered to, modifying, or making corrections where required.
Serves as coordinator for Small Business Set Aside procurements and state-use contracts for the Department.
Serves as liaison between the Office of Contract Administration and the state-operated facilities and program areas.
Provides training to DHS staff regarding changes in the Illinois Procurement Code Manual and related issues.
Serves as a working supervisor.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.

Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.

Specialized Skills

Of the three (3) years required experience, requires three (3) years of professional experience working with contract development, rules and procedures, utilizing an e-procurement system such as BidBuy, to procure operational needs for a multi-operational facility that includes dietary, medical, and security.

Preferred Qualifications

Three (3) years of professional experience working with contract development, rules and procedures, utilizing an e-procurement system such as BidBuy, to procure operational needs for a multi-operational facility that includes dietary, medical, and security.

Two (2) years of professional experience working with invitation for bid requests and requests for proposals.

Three (3) years of professional experience with government procurement, contract development, rules, and procedures.

One (1) year of professional experience working on procurements for facility repair, maintenance and operations projects.

Two (2) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.

Three (3) years of professional experience processing small purchases.

Conditions of Employment

Certain provisions of the revolving door restrictions contained in 5 ILCS 430 / 5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours : 8 : 30am - 5 : 00pm, Monday - Friday; 1-hour unpaid lunch

Work Location : 401 N 4th Street, Springfield, IL 62702

Assistant Secretary’s Office

Agency Procurement Office

Procurement

Agency Contact : DHS.HiringUnit@illinois.gov

Posting Group : Leadership & Management; Social Services

About the Agency :

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following :

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

12 Weeks Paid Parental Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Federal Public Service Loan Forgiveness Program eligibility

GI Bill® Training / Apprenticeship Benefits eligibility for qualifying Veterans

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $95,592 - $141,108

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