What are the responsibilities and job description for the Federal Reporting Grant Activity Coordinator position at State of Illinois?
Job Requisition ID: 43009
Opening Date/Time: 01/23/2025
Closing Date/Time: 02/05/2025
Agency: Department of Human Services
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary: $5,703 - $8,170 per month ($68,436 - $98,040 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 43009
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Office of Fiscal Services is seeking to hire a Federal Reporting Grant Activity Coordinator that independently monitors and performs complex functions pertaining to the Bureau of Disability Determination Services (BDDS), in the Federal Grant Reporting Unit. This position organizes, plans, and evaluates reporting and reconciliation processes for the Federal Social Security Administration and the (Women, Infants and Children (WIC) programs; monitors monthly obligations, expenditures and receipts for the Social Security Administration and WIC grants; assists in the budgetary activities for BDDS; assists in the preparation and report of various Federal grants for the department; reviews and implements required statutory changes to the Federal Social Security and WIC programs; supervises staff engaged in complex accounting functions; and serves as liaison to BDDS and WIC.
Essential Functions
- Serves as Federal Reporting Grant Activity Coordinator.
- Serves as a working supervisor.
- Coordinates and researches program information to reconcile, analyze, and prepare required Federal Reports for the Women, Infants and Children (WIC) program.
- Monitors the cash balance of the Social Security Administration and WIC grant and drawing federal funds down from the U.S. Department of Health and Human Services via the ASAP automated cash ordering system.
- Monitors the maintenance and reconciliation of financial records for the Bureau of Disability Determination Services (BDDS) which has an annual budget of $62 million and a $1.2 million payroll.
- Reviews, analyzes and prepares required reports and makes recommendations for changes to effectively and efficiently utilize the federal monies.
- Performs liaison work as representative for the management for BDDS and WIC programs, with other key administrators and management personnel within the Office and the Department of Human Services.
- Assists with various grant management duties for grants other than the Social Security Administration grant and the WIC grants.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
- Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.
Specialized Skills
- Of the one (1) year of required experience, requires one (1) year experience monitoring federal grants.
Preferred Qualifications
- One (1) year of professional experience monitoring federal grants.
- One (1) year of professional experience utilizing rules and regulations pertaining to federal reporting of grants.
- Two (2) years of professional experience working with Excel.
- One (1) year of professional experience controlling, preparing, reviewing, and evaluating federal reports for federal grant reporting for a public or private organization.
- Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations.
- One (1) year of professional experience coordinating and researching program information to reconcile, analyze, and prepare federal reports for a public or private organization.
Conditions of Employment
- Requires basic proficiency in Microsoft Office Suite.
- All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am - 4:30pm Monday - Friday
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Fiscal Services
Bureau of Revenue Management and Federal Reporting
ODDS/WIC
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
-
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $68,436 - $98,040
