What are the responsibilities and job description for the IT Accounts Payable Manager (PSA Opt. 2) position at State of Illinois?

Agency : Department of Innovation and Technology

Posting Date : 01 / 09 / 2025

Class Title : PUBLIC SERVICE ADMINISTRATOR - 37015

Skill Option : Fiscal Management / Accounting / Budget / Internal Audit / Insurance / Financial

Bilingual Option : None

Closing Date / Time : 01 / 23 / 2025

Salary : Anticipated Starting Monthly Salary : $7,966 Full Range : $7,966-$11,759

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44085

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the IT Accounts Payable Manager managing and overseeing the Technology Invoice Verification Program for the Department of Innovation & Technology (DoIT). In this role you will oversee the administration of Information Technology (IT) funds billing operations. In addition, you will direct the administration of the billing systems and oversee all statewide IT billing and collections operations. This position serves as a supervisor over staff engaged in billing operations and the analysis and verification of complex technology vendor invoices. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including :

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

Essential Functions

Under direction serves as the IT Accounts Payable Manager managing and overseeing the Technology Invoice Verification Program for the Department of Innovation & Technology (DoIT).

Directs staff engaged in billing operations and the analysis and verification of complex technology vendor invoices.

Serves as the DoIT liaison and primary interface with the technology vendors regarding billing and payment processes and issues.

Serves as working supervisor.

Develops controls over spending by obligation, monitoring spending trends and developing estimates of fiscal year spending for inclusion in spending plans.

Directs processing, obligation assignment, service center and cost center codes for pass through billings to state agencies.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with coursework in Fiscal Management, Accounting / Budget, Internal Audit, Insurance or Finance.

Requires three (3) years of progressively responsible administrative experience in Fiscal Management, Accounting / Budget, Internal Audit, Insurance or Finance in a public or business organization.

Specialized Skills

Requires three (3) years of professional experience overseeing the administration of Information Technology (IT) funds billing operations.

Requires three (3) years of professional experience directing the administration of billing systems and overseeing billing and collections operation for a large information technology organization.

Requires three (3) years of professional experience developing and implementing procedures for invoice review, verification and payment.

Requires three (3) years of professional experience developing controls over spending by obligation, monitoring spending trends and developing estimates of fiscal year spending for inclusion in spending plans.

Preferred Qualifications

Three (3) years of professional experience overseeing the administration of Information Technology (IT) funds billing operations.

Three (3) years of professional experience directing the administration of billing systems and overseeing billing and collections operation for a large information technology organization.

Three (3) years of professional experience developing and implementing procedures for invoice review, verification and payment.

Three (3) years of professional experience developing controls over spending by obligation, monitoring spending trends and developing estimates of fiscal year spending for inclusion in spending plans.

Three (3) years of professional experience utilizing complex spreadsheets and databases

Working knowledge of IT order management, billing records, systems and revolving funds.

Two (2) years of experience supervising a team of professionals involved in invoicing.

Ability to analyze administrative and financial issues related to vendor invoicing and payment processes and adopt an effective course of action to resolve.

Ability to develop and maintain cooperative working relationships.

Demonstrated verbal and written communication skills

Conditions of Employment

NOTE : Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

Requires the ability to verify identity

Requires employment authorization to accept permanent full-time position with the State of Illinois

Requires the ability to pass a position specific, agency required background check

Requires self-disclosure of criminal history

Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices

Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties

Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends and holidays.

Requires adherence to the revolving door restrictions outlined in 5 ILCS 430 / 5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General (OEIG) for the Agencies of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.

The conditions of employment listed are incorporated and / or related to any duties included in the position description.

Work Hours : Monday-Friday 8 : 30am-5 : 00pm

Work Location : 120 W Jefferson St Springfield, IL 62702-5170

Agency Contact : Brittany Vespa

Brittany.Vespa2@Illinois.gov

Posting Group : Leadership & Management

Revolving Door :

Certain provisions of the revolving door restrictions contained in 5 ILCS 430 / 5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $7,966 - $11,759

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IT Accounts Payable Manager (PSA Opt. 2)

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