What are the responsibilities and job description for the OFFICE COORDINATOR position at State of Illinois?

Agency : Environmental Protection Agency

Class Title : OFFICE COORDINATOR - 30025

Skill Option : Keyboarding

Bilingual Option : None

Closing Date / Time : 02 / 11 / 2025

Salary : Anticipated Starting Salary $3,971 monthly; Full Range $3,971 - $5,243 monthly.

Job Type : Salaried

Category : Full Time

County : Winnebago

Number of Vacancies : 1

Plan / BU : RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44319

Office Coordinator, Opt. 2 (Keyboarding)

Please upload a copy of your official / unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.

Note : The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

Answer all questions thoroughly-DO NOT STATE SEE RESUME

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Environmental Protection Agency (IEPA), Division of Administration, is seeking to hire an Office Coordinator, Option 2 to provide a variety of paraprofessional technical and complex office support functions for the professional / technical staff of the Northern Region / Rockford Regional Office. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

Provides a variety of paraprofessional technical and complex office support functions for the professional / technical staff of the Northern Region / Rockford Regional Office.

Coordinates Public water Supply (PWS) Operator Certification and Reporting for the region.

Performs a variety of informational functions for the staff of Northern Region / Rockford Regional Office and external parties.

Serves as regional vehicle coordinator.

Serves as a liaison to Agency records and Central Management Services (CMS) for Regional Office matters and activities including.

Maintains office inventory for the Region.

Provides a variety of support functions for regional staff.

Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to two years of secretarial / business college

Or completion of high school and two years of related office experience,

Or two years of independent business experience.

Requires the skill in keyboarding at 30 words per minute.

Preferred Qualifications

Prefers extensive knowledge of office practices, procedures, and programs.

Prefers extensive knowledge of composition, grammar, spelling, and punctuation.

Prefers extensive knowledge of basic mathematics.

Prefers working knowledge of the logic of computer programs.

Prefers ability to follow oral and written instructions.

Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Prefers the ability to utilize a personal computer with knowledge if Microsoft Word, Access, and Excel software.

Condition of Employment

Requires ability to pass a name-based background check.

Work Hours : 8 : 30 am - 5 : 00 pm Monday - Friday

Work Location : 4302 N Main St, Rockford, Illinois, 61103

Agency Contact : Joe Mercier

Email : joseph.mercier @illinois.gov

Phone # : 217-785-2361

Posting Group : Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

Agency Statement : The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $3,971 - $5,243

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