What are the responsibilities and job description for the Procurement Expert (Public Service Administrator, Opt. 1) position at State of Illinois?
Job Requisition ID: DO44343
BPIS: 09306
Start Date: 01/28/2025
Closing Date/Time: 02/13/2025
Agency: Department of Healthcare and Family Services
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: None
Salary: Anticipated starting salary $7,966 monthly; full salary range $7,966 - $11,759
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC063
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number DO44343
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position overview:
The Department of Healthcare and Family Services, Office of Procurement is seeking to hire a procurement professional. This position will plan, direct, and evaluate the Agency’s statewide Procurement Program for Medical helping maintain communications between agency procurement staff, agency management, Commission on Equity & Inclusion, the Chief Procurement Officer (CPO), the Office of Management and Budget (OMB), Central Management Services (CMS), and the program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process are aware of and following code and non-code procurement processes. The ideal candidate will help streamline procurement process within the Agency and will possess strong organizational, analytical and communication skills.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
Essential Functions
- Subject to management approval, serves as Procurement Expert in planning, directing, and evaluating the Agency’s statewide Procurement Program for Director’s Office, Division of Finance, Medical Programs, Division of Child Support Services and the Office of the General Counsel
- Confers with division administrators, bureau chiefs, section managers, and outside sources on issues and problems arising from Office operations
- Plans and conducts training sessions related to the Chief Procurement Office and various other agencies to ensure the Agency’s purchasing processes are using best practices, effective, and efficient
- Serves as a working supervisor
- Independently monitors and coordinates assigned division and bureau procurements from the onset through the execution of the contracts
- Develops and reviews procurement correspondence
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications 1
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration
- Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization
Specialized Skills
-
Of the three years of experience noted above:
- Requires three (3) years of procurement experience, preferably in the State of Illinois
Preferred Qualifications
- Three (3) years of procurement experience, preferably in the State of Illinois
- Three (3) years of experience in contract monitoring and purchasing
- Working knowledge of State procurement law and its applicability to agency procurements
- Three (3) years of experience utilizing an e-procurement system, preferably in the State of Illinois
- Three (3) years of professional experience in a public or business organization utilizing effective written/verbal communication skills for solicitation such as RFP, IFBS, and other code and non-code procurements
- Three (3) years of professional experience developing, installing, and evaluating new and revised procurement methods, procedures, and performance standards for a public or business organization
- Three (3) years of experience utilizing computer skills, particularly in Excel and other Microsoft Office products (Outlook and Word)
- Certification with a Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) from The Universal Public Procurement Certification Council (UPPCC) is preferred
Conditions of Employment
- Requires the ability to pass a background check
- Requires the ability to travel in the performance of duties, with overnight stays as appropriate
-
Requires the ability to utilize and maintain state issued equipment such as laptop
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803
Email: For Postings: HFS.DPASApps@illinois.gov
Posting Group: Leadership & Management
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $7,966 - $11,759
