Secretary 1

Job Description

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.

The Iowa Department for the Blind (IDB) is seeking applicants for the position of Secretary 1. This position is responsible to promote IDB's mission and vision by providing administrative support to the Vocational Rehabilitation program and counselors.

Duties And Responsibilities To Include The Following

Clerical / Office Management

• Maintains counselors' schedule by coordinating counselor/client appointments and tracking eligibility, IEP development and closure dates.
• Coordinates activities with administrative unit, vendors, clients and other service providers.
• Maintains a record of clients, inter-office contacts, company directories, vendor contacts, and community contacts.
  
  

Case Management

• Closely monitors the receipt of reports/medical records needed for counselors to make eligibility determinations.
• Arranges/provides transportation and authorizes services as directed.
• Assists and supports the Vocational Rehabilitation Counselors in meeting successful employment outcomes.
  
  

Client Service Provision

• Prepares, records, and processes authorizations checked by the counselor.
• Communicates with and recruits new providers and vendors.
• Coordinates timely receipt of services.
  
  

Maintain Client Case Files

• Organizes and maintains open and closed files.
• Performs and monitors all electronic filing processes, including daily review of all new case documents.
• Assists with case filing processes or research for closed or to-be transferred paper case files.
• Reviews technical aspects of case records to ensure they are in compliance with federal, state, and agency documentation requirements.
• Note: Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements will be placed on the eligible list.
  
  

It is the policy of the Department for the Blind to conduct background checks on all finalist candidates prior to any offer of employment.

Selectives

• 081 Typing Score of 60 or greater (60-69 WPM): Information about typing tests and scores related to State of Iowa employment can be found at: https://das.iowa.gov/human-resources/state-employment/typing-test-information.
  
  

AND

207 Editing: 6 months' experience, 12 semester hours, or a combination of both in applying analysis and judgment to find and solve problems of grammar, spelling, punctuation, substance, format, organization, and style by altering, adapting, or refining content of publications, mass mailings, forms, or other material. Includes reviewing text for inconsistencies and rewriting text to improve accuracy, clarity, coherence, consistency, and effectiveness.

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on this link to view the job description.

Additional Qualification Requirements

Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)

• Please Note: If you do not have a test, you may schedule a time with IowaWorks locations across the state, schools or other places to take tests. We are temporarily allowing ONLINE tests. Many free and reliable tests can be found by searching online. A site that has been popular amongst applicants is speedtypingonline.com . You may also use typing.com or typingtest.com . The test can be accepted if it is witnessed by another person and it has met the requirements/guidelines on the document submitted.
  
  

These guidelines must be met and need to be on the typing document you submit:

• Gross number of words typed in a five minute timed test
• Number of errors
• Net words per minute (one point deduction for each error)
• Your name and date must be on the document submitted to this office.
• And it must be signed off by a witness or from the typing website's electronic signature.
• You must attach the document to the online application.