Administrative Assistant 2

Supplemental Information

This vacancy resides in the University's AmeriCorps Department.

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:
Taronsler Faye Cormier
faye.cormier@louisiaina.edu
University of Louisiana at Lafayette Human Resources

Minimum Qualifications

Job Concepts

Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.

Level of Work:
Experienced.

Supervision Received:
General from a professional, supervisor or manager.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.

Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Examples of Work

SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.

Prepares, proofreads, and edits correspondence, reports, and other materials.

Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.

Sorts and distributes incoming mail.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types material that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.