ADMINISTRATIVE ASSISTANT 4

 

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

 

DAVID WADE CORRECTIONAL CENTER

Homer, LA

 

THIS POSITION WILL BE FILLED AS A PROBATIONAL APPOINTMENT

or PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE

OF LOUISIANA STATE GOVERNMENT (State Employee)

 

 

This position may be filled as:  

• DETAIL: The selected employee may be required to serve a trial detail prior to being permanently promoted. 
• PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment, if selected. 
• TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment. 

 

Why work for DOC? 

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development. 
• Growth: Professional growth is encouraged at DOC through numerous avenues. 
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Alternative work schedules including 4/10’s or work from home MAY be an available benefit for certain positions upon meeting the policy requirements. 

 

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. 
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. 

 

Exams and License Requirements

• No Civil Service Test Score is required in order to be considered for this vacancy.
  1. Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
     • Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification. 
       • Failure to provide your qualifying work experience may result in your application not being considered. 

 

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. 

 

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. 

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
  • This Agency is a Drug Free Workplace.
• To view and apply to any of our other postings we currently have available, click HERE. 

 

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact: 

Dena Clark Rayburn Correctional Center Human Resources Department

  dena.clark@la.gov

 Ph: (318) 927-0416

 Fax: (225) 342-5968

  

Function of Work:
To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:
Advanced.

Supervision Received:
General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Salary : $2,602 - $4,682