ADMINISTRATIVE PROGRAM SPECIALIST-A

This vacancy is located in the BOI Unit in Baton Rouge, Louisiana.

This position may be filled as a classified position as a job appointment, probational and/or promotional opportunity.

 This position uses the SCS Hiring Framework System and is looking for applicants for the following Competencies:

Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriatelyto result in maximum business value.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Preferred Competencies: 

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.
Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.
Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
Managing Stakeholders: The ability to identify and to respond to the sometimes competing perspectives, agendas, and expectations of different parties.
Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:
Department of Public Safety
ATTN: Human Resources/Aaron Alexander
P.O. BOX 66614
Baton Rouge, LA. 70896
Email: Aaron.Alexander2@la.gov 

    "The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide_"
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:
Entry.

Supervision Received:
General from higher-level supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Salary : $3,127 - $6,136